Your new company Hays is partnered with an Australian infrastructure organisation responsible for delivering and maintaining critical energy assets that support communities, businesses and industries across the country. With a diverse portfolio spanning gas, electricity and renewable energy infrastructure, they play a vital role in ensuring reliable energy supply while supporting Australia's transition to a lower-carbon future.

Your current role

- Make travel and accommodation bookings in accordance with Travel Policy and processes.
- Work with Procurement and Purchasing functions to ensure timely engagement of contractors and purchase of materials and equipment, including raising of purchase requisitions.
- Processing expense claims.
- Ordering and collection of IT equipment for starters and leavers.
- Ordering, allocation and monitoring of project team equipment.
- Arranging and performing site inductions.
- Arrange and attend meetings, taking and distributing meeting minutes as required.
- Assist in the development of project documentation and reporting including updates and presentations.
- Update and maintain the project databases with information on projects, including project details, achievements and risks.
- Follow up document workflow actions.




- Undertake all activities with a continuous improvement mindset.

What you'll need to succeed

- 3+ years’ experience in a similar project administration
- Demonstrated competency and experience in supporting the development and execution of engineering projects
- Experience in supporting engineering and project management teams
- Strong interpersonal and communication skills, both verbal and written
- High level of proficiency with computer systems, particularly MS Word, Excel and PowerPoint
- Experience working in the Microsoft SharePoint environment
- Strong attention to detail
- Ability to work autonomously and prioritise own workload
- Ability to work under pressure and meet targets and deadlines

What you'll get in return

This is an exciting opportunity to contribute to a significant energy infrastructure project while working alongside experienced project delivery professionals in a high-performing Major Projects team.

You will be working 14 days on / 7 off roster with a 56 hour work week. Contract from August 2026 to March 2029 paying $50/hr + Superannuation based in the Western Downs region.

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📌 Project Administrator (Western Downs Regional)
🏢 Rashi Joshi
📍 Western Downs Regional