Your new company An exciting opportunity exists for a highly organised Administration Assistant to support the Construction Manager and project teams within a fast-paced construction environment. This role combines administration, accounts support, and personal assistant responsibilities, ensuring the smooth day-to-day operation of projects and office functions. The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities while maintaining strong communication with internal and external stakeholders.

Your new role

Your duties and responsibilities as an Administration Manager will entail:

- Provide comprehensive administrative support to the Construction Manager and project team.
- Manage incoming emails and phone enquiries, responding or escalating as required.
- Coordinate meetings, prepare agendas, and take meeting minutes.
- Maintain accurate filing systems and project documentation.
- Assist with maintaining project records and reporting requirements.
- Review invoices using Databuild.
- Reconcile supplier invoices and follow-up discrepancies.
- Support financial record keeping and cost tracking across projects.
- Assist with preparation of reports, presentations,



and correspondence.
- Monitor and prioritise tasks to ensure deadlines are met.
- Liaise with subcontractors, suppliers, and site staff.
- Follow up outstanding information, documentation, and approvals.
- Chase project staff for updates, timesheets, reporting, and required paperwork.

What you'll need to succeed

- Previous experience in an Administration Assistant, Project Administrator, or Personal Assistant role within construction is highly regarded (3-5years).
- Experience using Databuild and Procore.
- Strong written and verbal communication skills.
- Exceptional organisational and time management abilities.
- Ability to manage competing priorities in a rapid-paced environment.
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Professional and proactive approach with strong attention to detail.

What you’ll get in return

- Join a respected and growing construction business.
- Diverse role with exposure to both project and executive support functions.
- Opportunity to grow your career within the construction industry.

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📌 Construction Administrator (City of Gold Coast)
🏢 Rashi Joshi
📍 City of Gold Coast