McConnell Dowell is delivering the South Package of the Yan Yean Road Upgrade, a significant infrastructure project designed to improve safety, reduce congestion and enhance connectivity for Melbourne's growing northern communities.

Operating from our project office in the Yarrambat/Doreen area, we are seeking an experienced, highly organised and qualified Office Manager / Personal Assistant to provide trusted support to the Project Manager and Project Leadership Team while overseeing the day-to-day operations of the project office.

This is a varied role that combines executive support, office coordination and stakeholder engagement. As a trusted member of the leadership team, you'll regularly work with confidential commercial, project and people information, requiring a high level of professionalism, discretion and sound judgement.

You'll be a key member of the project team, helping create a professional, welcoming and well-organised office environment while ensuring our leaders have the support they need to focus on successful project delivery.
Just as importantly, you'll be the face of the project office. We're looking for someone who brings exceptional interpersonal skills, enjoys building relationships and takes pride in creating a positive experience for employees, visitors and stakeholders alike.

Key Responsibilities

- Provide high-level administrative support to the Project Manager and Leadership Team.
- Coordinate calendars, meetings, travel, events and key project activities.
- Prepare presentations, reports, correspondence and project documentation.
- Manage office operations, facilities, supplies, visitor reception and onboarding activities.
- Maintain confidentiality while proactively supporting leadership priorities,



team engagement and project communications.
- Welcome visitors and act as the key point of contact for the project office.

About You

- Experience as an Office Manager, Executive Assistant, Personal Assistant or similar role supporting senior leaders.
- Highly organised with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with a professional and confident approach.
- Demonstrated initiative, sound judgement and the ability to work autonomously while anticipating needs and solving problems.
- Proven ability to handle confidential and sensitive information with integrity, discretion and professionalism.
- Adaptable, proactive and team-focused, with experience in construction, engineering, infrastructure or project environments highly regarded.

What Sets You Apart
You are someone who naturally creates a welcoming and professional environment. You enjoy helping others, anticipate what's needed before being asked and take pride in ensuring the office operates efficiently. Whether supporting senior leaders, coordinating office activities or assisting team members, you're known for your professionalism, warmth and willingness to pitch in wherever required.

About Us
McConnell Dowell – Creative Construction
Our purpose is Providing a Better Life. We do that through delivering projects that connect,



support and sustain communities, and through providing career opportunities that challenge, reward and grow our people.

From remote major resources and energy projects to city-shaping transport and water infrastructure, we have constructed thousands of high-quality, complex projects for our customers and communities over more than 60 years, in Australia, New Zealand, the Pacific Islands and Southeast Asia.

Why join us?
The work you’ll do will have a tangible positive impact on people’s lives, including yours. The diversity of our projects, roles and locations means greater development opportunities. We invest in our people to set and reach personal and professional goals and we have some of the best mentoring minds in the business to help you do that. Because when you grow, we all grow.
McConnell Dowell actively seeks and celebrates diversity, inclusion, and individuality. In a culture low on ego and high on support, we encourage everyone to make an impact. We're big enough to take on community-shaping projects, but agile enough for you to have an influence on how we do things.

So, join us, be you, and help us create better together. Apply now!

We are an equal opportunity employer. People of all ages, abilities, sexual orientation, gender identities & cultures including Aboriginal, and Torres Strait Islanders are strongly encouraged to apply.

Please note all successful applicants must hold valid work rights for Australia and pass a satisfactory pre-employment medical which includes drug and alcohol checks.

This role is being sourced through McConnell Dowell directly and not accepting applications via external recruitment agencies.

📌 Office Manager / Personal Assistant (Yarrambat)
🏢 McConnell Dowell Australia
📍 Yarrambat