Sydney Hoist and Scaffolding – Blacktown NSWSydney Hoist and Scaffolding Pty Ltd, a leading provider of scaffolding & hoist hire solutions, is seeking a talented Construction Contract Administrator to join their team in Blacktown, NSW.
This full-time position will play a vital role in managing both the contractual and financial aspects of the company's scaffolding hire and hoist hire projects across a range of construction sites.What you'll be doingAssisting with the preparation, review, and management of scaffolding & hoist hire contracts and related documentationReading, interpreting, and understanding hire agreements and construction contracts to ensure compliance with terms and conditionsAnalysing Scope of Works to identify inclusions, exclusions, and hire requirementsAssisting in the general administration of hire contracts, including documentation and record-keepingManaging contract and hire variations, ensuring all changes (e.g. extensions, reductions, modifications) are properly documented, approved, and invoicedTracking and monitoring contract milestones, hire periods, and compliance requirementsCommunicating with clients, site teams, subcontractors, and internal stakeholders to ensure smooth delivery and collection of scaffolding or hoist equipmentLiaising with the Operations team regarding mobilisation, demobilisation, and variation worksIdentifying and escalating potential contractual or operational risksEntering and maintaining payment records in accounting systems (e.g. Attaché)Tracking and reconciling payments against hire schedules, payment schedules, or PayappsMonitoring hire periods to ensure accurate billing (including extensions and off-hire timing)Following up on outstanding payments and monitoring payment due datesPreparing and issuing customer invoices, ensuring all hire charges and variations are accurately capturedSetting up and processing end-of-month (EOM)



progress claims and hire chargesReviewing and verifying progress claim sheets and hire summaries for accuracyManaging retention amounts in accordance with contract termsTracking project and hire-related costs and assisting with job cost analysisReporting on variations, hire revenue, project costs, and financial status to managementCommunicating with the Legal team regarding customers requiring letters of demand or statements of claim, providing supporting documentationMaintaining accurate and up-to-date records of contracts, hire schedules, claims, and financial transactionsSupporting continuous improvement of contract, hire, and financial processesWhat we're looking forRelevant tertiary qualification in law, business, construction management, or a related fieldPrevious experience in a similar role within scaffolding hire, construction, or a related industryStrong understanding of hire agreements, construction contracts, variations, and progress claimsExperience with accounting systems (e.g. Attaché or similar)High attention to detail and strong organisational skillsAbility to manage multiple tasksExcellent communication and interpersonal skills, with the ability to liaise effectively across site and office teamsProactive, problem-solving mindset with the ability to work independently and collaborativelyFamiliarity with scaffolding or hoist hire operations, including mobilisation and demobilisation processesExperience with variation management and job costing in construction or hire-based projectsExperience working with legal processes relating to debt recovery in construction or hire industriesAbout usSydney Hoist and Scaffolding Pty Ltd is a leading provider of scaffolding & hoist hire solutions in New South Wales.
With over 35 years of industry experience, we specialise in delivering protected, reliable, and efficient scaffolding services to construction projects of all sizes.
Our team works closely with clients to ensure projects are completed safely, on time, and to the highest standard.
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📌 Contract Administrator (New South Wales)
🏢 Sydney Hoist and Scaffolding
📍 New South Wales