Chillflow Solutions Australia Pty Ltd - Freshwater NSWChillflow Solutions are seeking an organised and motivated Administration & Projects Assistant to join our growing team in Sydney, NSW.This is a full-time permanent role responsible for supporting the day-to-day operations of the business by providing administrative assistance across our service, projects and office functions.
You'll work closely with senior management, project teams and service personnel to ensure our business operates efficiently while delivering exceptional support to both our team and our clients.About Chillflow SolutionsChillflow Solutions is a leading provider of specialist marine HVAC and refrigeration engineering solutions across Australia and South East Asia.
Our mission is to deliver innovative, high-quality, and reliable HVAC services to the marine, offshore, and industrial sectors through strategic collaboration, technical expertise, and continuous improvement.As the Australian distributor for several global OEM's, we offer world-class training, access to premium chiller products, and cutting-edge industry advancements.
Our services encompass design, supply, installation, service, maintenance, and lifecycle support for large-scale marine and industrial HVAC chillers and refrigeration equipment.At Chillflow Solutions, we are committed to excellence, safety, and sustainability, ensuring our clients receive best-in-class solutions tailored to their operational needs.
As we continue to expand, we seek highly skilled and motivated professionals to join our team and contribute to our ongoing success in the marine HVAC industry.The Role - What You'll Be DoingProvide administrative support across the business, including senior management, project teams and service operationsManage the shared office inbox and coordinate incoming enquiriesAnswer and direct incoming phone calls while providing exceptional customer serviceWelcome clients, suppliers and visitors to the officePrepare correspondence, reports,



presentations and business documentationSupport managers with project documentation, document control and project recordsAssist with purchase orders, subcontractor documentation and project administrationCoordinate NSW company vehicle servicing and fleet recordsMaintain office supplies, stationery, kitchen consumables and office equipmentAssist with maintaining the Mango HSEQ system by uploading documentation, maintaining records and supporting compliance activitiesMaintain accurate filing systems, business records and administrative registersSupport continuous improvement initiatives and assist with ad-hoc business projectsWhat We're Looking ForHighly organised with excellent attention to detailStrong written and verbal communication skillsProfessional, friendly and customer-focusedAble to prioritise multiple tasks and meet deadlinesA proactive problem solver with a positive attitudeReliable, adaptable and eager to learnAble to work independently while also contributing to a collaborative team environmentExperience in a customer service roleStrong organisational and time management skillsProfessional telephone manner and customer service skillsPreferred (But Not Essential)Previous experience in administration or a business support roleExperience supporting projects or operationsExperience within the HVAC, engineering, construction, manufacturing or trades industriesWhy Join Us?
Be part of a growing Australian company with exciting long-term opportunitiesJoin a supportive and collaborative team cultureEnjoy a varied role where no two days are the sameWork alongside experienced professionals across service, projects and engineeringOpportunity to grow your career as the business continues to expandContribute to exciting marine, offshore and industrial HVAC projectsWhat's In It For You?
Performance incentivesOngoing training and skilled developmentCareer progression opportunitiesSupportive leadership teamWork with an innovative company delivering specialist HVAC across Australia and South East Asia
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📌 Administration & Projects Assistant (Sydney)
🏢 Chillflow Solutions Australia
📍 Sydney