About the role
Fieldy's Heavy Equipment Services is seeking a
Maintenance Administrator
to join our team in Perth, WA **** on a
full-time basis
.
This role is pivotal to the efficient operation of our maintenance department, providing essential administrative support that ensures our heavy equipment servicing runs smoothly and our clients receive exceptional service.
As Maintenance Administrator, you will be the organisational backbone of our maintenance operations, coordinating schedules, managing documentation, and liaising between field teams and management to keep everything operating at peak efficiency.
Key responsibilities
Scheduling and coordinating maintenance appointments and service calls for heavy equipment
Managing maintenance records, service logs, and equipment documentation in a systematic and organised manner
Processing work orders and ensuring timely distribution to maintenance teams
Liaising with clients to confirm service appointments and provide updates on equipment status
Maintaining accurate inventory records of spare parts and maintenance materials
Preparing invoices and managing billing documentation related to maintenance services
Supporting the maintenance supervisor with administrative tasks and reporting requirements
Filing and retrieving maintenance records and client information efficiently
Answering phone enquiries and providing general administrative support to the maintenance team
Assisting with compliance documentation and safety record-keeping as required
What we're looking for
Proven experience in an administrative or office support role, ideally within a service or maintenance environment
Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
Excellent written and verbal communication skills
Proficiency in Microsoft Office applications, particularly Excel and Word
Experience with scheduling software or maintenance management systems such as Viper (preferred but not essential)
Attention to detail and accuracy when managing records and documentation
Ability to work independently and as part of a collaborative team
Professional telephone etiquette and customer service orientation
Reliability and punctuality
A willingness to learn about heavy equipment maintenance operations and industry terminology
About us
Fieldy's Heavy Equipment Services is a trusted provider of maintenance and servicing solutions for heavy equipment across Western Australia.
We pride ourselves on delivering reliable, high-quality service to our clients whilst maintaining strong relationships with our team.
Our commitment to professionalism, safety, and customer satisfaction drives everything we do.
We believe in supporting our staff and fostering a collaborative workplace culture where every team member contributes to our collective success.
What we offer
Full-time permanent employment providing job security and stability
A supportive team environment with experienced colleagues willing to help you develop your skills
Exposure to the heavy equipment services industry with opportunities to broaden your knowledge
A structured role with clear responsibilities and expectations
Competitive remuneration package
Opportunities for career development and training within the administration field
Apply now
If you are an organised, detail-oriented administrative professional looking to support a dynamic maintenance team, we would love to hear from you.
Please submit your CV and a brief cover letter outlining your relevant experience to Fieldy's Heavy Equipment Services.
We look forward to reviewing your application.