Senior Reception & Administration Coordinator
Be the face of a growing property and construction group
About Us
We are a group of established and growing businesses operating across residential and commercial construction, property development, real estate and property management.
While each business operates independently, they work closely together to deliver a complete range of property services — from property acquisition and development through to construction, sales, leasing and ongoing property management.
Our businesses are built on solid relationships, quality outcomes and a commitment to delivering exceptional service.
As we continue to grow, we are seeking an experienced and highly capable administration professional to become a key member of our head office team.
About the Role
We are seeking an experienced
Senior Reception & Administration Coordinator
to be the welcoming face of our head office while providing broader administrative support across our construction, property development and real estate businesses.
This is a senior reception-based role for someone who understands that reception is more than answering phones and greeting visitors.
You will be responsible for creating a professional first impression, managing the front office environment and ensuring clients, consultants, contractors and suppliers receive a high level of service.
Alongside reception responsibilities, you will provide administration support across the business, assist with systems and processes, coordinate information and help ensure the office operates efficiently.
This role requires someone who is mature, organised and confident working independently.
You will be trusted to manage competing priorities,



anticipate requirements and become a reliable support person for the directors and wider team.
Key Responsibilities
Reception & Front Office Management
Be the first point of contact for clients, consultants, contractors, suppliers and visitors.
Manage incoming calls, emails and enquiries professionally and efficiently.
Welcome visitors and ensure the reception area and office environment are presented to a high standard.
Coordinate meetings, appointments and visitor requirements.
Manage general office communications and enquiries.
Administration Support
Provide administration support across construction, property development, real estate and property management activities.
Assist with invoice processing, purchase orders, supplier records and general accounts administration.
Manage company credit card administration and assist with basic financial tasks.
Maintain accurate records including contracts, permits, project documentation and business files.
Assist with tenant, supplier, consultant and subcontractor communications.
Maintain office systems, procedures and administration processes.
Coordinate office supplies and ensure the workplace operates efficiently.
Provide confidential administrative support to the directors and management team.
Business Support
Assist with improving administration processes and systems as the businesses continue to grow.
Manage multiple priorities and stakeholders with minimal supervision.




Take ownership of tasks and follow matters through to completion.
About You
You are an experienced reception and administration professional who enjoys being the first point of contact for a business while also taking responsibility for wider administrative functions.
You will ideally have:
10+ years' experience in reception, administration, executive support or office coordination.
Experience working in property, construction, real estate, professional services or another fast-paced environment.
Strong experience managing a busy reception environment with competing demands.
Professional presentation and excellent communication skills.
Confidence dealing with directors, clients, contractors, suppliers and external stakeholders.
Strong organisational skills and exceptional attention to detail.
The ability to work independently, use initiative and anticipate business needs.
A positive, reliable and proactive attitude.
Strong Microsoft Office skills including Word, Excel and Outlook.
Experience with Xero, MYOB or similar accounting software will be highly regarded.
Why Join Us
Become the face of a growing property and construction environment.
Work closely with directors and experienced professionals across multiple businesses.
Enjoy a varied role combining reception, administration and business support.
Be part of a professional, supportive and collaborative team.
Chance for long-term growth as the businesses continue to expand.
Modern office environment with a market-competitive salary package.
If you are an experienced reception and administration professional who takes pride in creating a great first impression and enjoys being trusted with responsibility, we would like to hear from you.

📌 Reception / Office Administration Coordinator (Perth)
🏢 Recognized
📍 Perth