Admin Assistant - Purchasing & Accounts SupportWe are seeking a highly organised and proactive Admin Assistant to support our Purchasing Officer and Accountant with a wide range of administrative and operational tasks.
This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast‐paced environment.Key ResponsibilitiesPurchasing SupportAssist with raising purchase orders and entering supplier confirmationsFollow up with suppliers on order status, lead times, and delivery datesMaintain accurate records of supplier pricing, MOQs, and product specificationsUpdate and monitor stock levels, highlighting shortages or urgent requirementsAssist with sourcing current suppliers and collecting quotesPrepare comparison sheets for pricing, freight, and supplier evaluationsTrack incoming shipments and update ETA schedulesFile and organise supplier documents, SDS, COAs,



and product dataSupport the Purchasing Officer with general administrative tasksAccounts SupportMatch supplier invoices with purchase orders and delivery docketsFollow up on missing paperwork or discrepanciesAssist with monthly reconciliations and basic reportingSupport the Accountant with general administrative dutiesGeneral AdministrationAnswer phone calls and direct enquiries to the correct departmentPrepare documents, spreadsheets, and simple reportsEnsure all records are accurate, up‐to‐date, and easy to retrieveWhat We're Looking ForStrong attention to detail and accuracyGood communication skills (written and verbal)Ability to prioritise tasks and manage time effectivelyProficiency in Microsoft Office (Excel, Word, Outlook)A positive attitude and willingness to learnPrevious experience in purchasing, accounts, or administration is an advantageWhy Join Us?
Supportive team environmentOpportunities to learn and grow across multiple departmentsVaried role with plenty of room to develop new skillsIf you are organised, reliable, and ready to contribute to a growing business, we would love to hear from you.
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📌 Admin Assistant - Purchasing & Accounts Support (New South Wales)
🏢 Chemtools
📍 New South Wales