On behalf of our client, a global fintech company based in the heart of Sydney, we are seeking a Recruitment Coordinator to join the team on a permanent basis.
In this pivotal role, you will provide essential administrative support across the recruitment function, ensuring the smooth end-to-end coordination of both internal talent processes and external candidate activity.
You will be responsible for managing scheduling, coordinating interviews and assessment days, supporting recruitment events, handling inbox and request management, and assisting with a range of operational recruitment tasks.
This is a quick-paced and highly dynamic role, requiring someone who can hit the ground running, juggle competing priorities, and maintain a high level of professionalism at all times.
The ideal candidate will come from a busy recruitment coordination or scheduling background, with hands-on experience using Greenhouse.
Exposure to coordinating assessment centres, interviews, onboarding processes, and recruitment events (including travel and accommodation where required) will be highly regarded.
This is an exciting opportunity to join a growing global business and be part of a close-knit, supportive team.
There is a huge focus on AI within this role.
We are looking for someone who uses AI and is excited about the different AI tools and systems that can streamline processes.




Key Responsibilities
Provide administrative support to the recruitment team
Coordinate and schedule interviews, ensuring a seamless candidate experience
Assist with the organisation and execution of assessment days
Support recruitment marketing and event coordination
Manage shared inboxes and action team requests in a timely manner
Assist with preparation of materials for recruitment events
Liaise with hiring managers, candidates, and internal stakeholders
Collaborate across teams to ensure recruitment processes run smoothly end-to-end
Using AI tools to schedule and pull data and reports
Working across AI projects
Introducing new ways on working through different AI tools
Ensuring the recruitment process is seamless and a good experience to candidate
Key Requirements
Previous administrative experience, ideally within recruitment coordination
Strong experience using Greenhouse (essential)
Excellent organisational and time management skills
High attention to detail with the ability to prioritise competing demands
Strong communication skills, both written and verbal
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to work well under pressure and meet deadlines
Proactive, solutions-focused approach with a strong work ethic
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📌 Recruitment Coordinator (New South Wales)
🏢 Mars Recruitment
📍 New South Wales