We are a well-established, award-winning residential builder specialising in sustainable, healthy and high-performing homes across the Gold Coast and Northern Current South Wales.
Our projects range from thoughtfully designed family homes to high-end custom builds.We are passionate about building homes the right way and providing our clients with a positive experience from design through to completion.We are a small, close-knit team working from our beautiful Chinderah office and showroom.
We take our work seriously and value honesty, collaboration, balance, initiative and mutual respect.About the roleWe are looking for an experienced and organised Construction Coordinator / Administrator to support our residential projects right through from sales, construction & warrantiesThis is not a junior or entry-level role.
It is a hands-on position for someone who has some understanding or familiarity with the residential building process and can confidently keep projects, people and information moving.Reporting to the Operations & Estimating Manager, you will work closely with our sales, estimating , construction and administration staff.
You will also communicate with clients, consultants, certifiers, councils, suppliers and subcontractors.The role is varied and requires someone who can see what needs to happen next, identify missing information, follow up confidently and make sure matters are carried through to completion.Key responsibilitiesCoordinating administrative requirements across preconstruction, active construction & warranty projectsTracking council/certifier approvals & stage/trade certificatesLiaising with clients, certifiers,



councils, consultants, suppliers and subcontractorsAssisting with planning, building approval and certification processesPreparing and issuing professional correspondence, forms and project documentsSupporting the construction team with compliance documents, site information and project follow-upsUpdating Buildertrend and other internal project management systemsAssisting with client communications and helping ensure clients remain informed throughout their buildCoordinating meetings, recording actions and following matters through to completionProviding broader office and administrative support as part of a small office teamAbout youYou will be someone who is calm, capable and organised.
You take ownership of your work and do not need to be continually reminded to follow something up.Ideally, you have:Previous experience in the residential construction a similar building‐industry roleSome understanding of residential construction terminology and documentation or a willingness & passion to learn.Strong written and verbal communication skillsExcellent attention to detail and document controlThe ability to manage competing priorities across multiple projectsConfidence communicating with clients, consultants,



trades and approval authoritiesA proactive approach - you notice gaps, ask questions and follow matters throughStrong computer skills, including Outlook, Word and ExcelExperience with BuilderTrend or any construction management software would be advantageousA reliable, professional and positive approachA willingness to contribute wherever required within a small teamConstruction‐industry experience will be very highly regarded.
Experience working for a residential builder, building designer, certifier, architect, developer, construction supplier or related business would all be relevant.Candidates who have personally navigated the construction of their own home may also bring valuable practical and client‐side insight, particularly where that experience has given them a genuine understanding of plans, selections, approvals, variations and the overall building process.Formal qualifications are welcome but are not essential.
Relevant experience, initiative, communication skills and an understanding of construction are more important to us.What we offerA stable, permanent role with an established residential builderA varied position with meaningful involvement across the building processA beautiful office and showroom in ChinderahA friendly, supportive and tight‐knit teamMonday-to-Friday work with early knock-off on FridayThe opportunity to develop the role as the company continues to evolveWe are looking for someone who wants to become a valued and dependable part of the Eco‐Essence Homes team, not just fill an admin role.
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📌 Residential Construction Administrator (New South Wales)
🏢 Eco Essence Group
📍 New South Wales