LMATS Pty Ltd is a leading Australian provider of Non-Destructive Testing (NDT), mechanical testing, metallurgical analysis and inspection services across infrastructure and industrial sectors.
ABOUT THE ROLE
We are seeking an experienced, highly organised and professional Office Administrator to join our Silverwater branch.
This is a full time position with responsibility for branch administration, invoicing, accounts receivable, debt collection, accounts payable, payment processing, scheduling and compliance documentation.
KEY RESPONSIBILITIES
General Administration and Operations
Manage incoming calls, emails and walk-in enquiries
Greet visitors and coordinate site sign-in and safety requirements
Coordinate mail, couriers and deliveries
Assist with tenders prequalification questionnaires and client registration forms
Manage client portals, employee onboarding requirements and compliance documentation
Maintain accurate filing systems, employee records and internal documentation
Support employee onboarding, inductions and leave administration
Organise staff travel and accommodation
Maintain office supplies, PPE, amenities and asset and vehicle registers
Perform all duties in accordance with LMATS' Quality Management and Workplace Health and Safety systems
Undertake other administrative duties as directed by management
Accounts and Financial Administration




Prepare and issue client invoices accurately and within required timeframes
Monitor completed jobs and ensure invoicing is processed promptly
Maintain accounts receivable records and allocate customer payments
Issue account statements and follow up outstanding and overdue invoices
Manage debt collection and escalat... unresolved accounts when required
Process supplier invoices and accounts payable
Verify supplier invoices against purchase orders and approved supporting documentation
Process supplier payments in accordance with company approval procedures
Reconcile supplier statements, expense claims, company cards and petty cash
Create and maintain purchase orders and associated records
Respond to client and supplier account enquiries
Maintain accurate financial records and assist with regular financial reporting
ABOUT YOU
Previous experience in a similar administration and accounts position
Demonstrated experience with invoicing, accounts receivable, debt collection, accounts payable and payment processing
Strong written and verbal communication skills
High level of accuracy, confidentiality and attention to detail
Strong organisational and time-management skills
Proficiency in Microsoft Word, Excel and Outlook
Experience in engineering, testing, construction or industrial services would be highly regarded
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📌 Office Administrator (New South Wales)
🏢 LMATS
📍 New South Wales