Executive Assistant to the CEO – People, Admin and Compliance
Organisation:
Orange Basket Community Services Limited
Location:
Noarlunga SA
Employment type:
Full time, 38 hours per week, Monday to Friday (no weekend work)
Salary:
$90,000–$95,000 per annum plus superannuation (optional salary packaging available)
About the role
We're looking for a highly organised, self-motivated Executive Assistant to support our CEO across people, administration and compliance.
You'll take genuine ownership of recruitment, compliance coordination, participant documentation, invoicing follow-up, supplier liaison, and property/WHS coordination — working independently while staying connected to the wider team.
This full-time role runs Monday to Friday with no weekend work, supporting genuine work-life balance.
Key responsibilities
People and workforce administration
Coordinate recruitment: job ads, screening, interviews, reference checks, pre-employment requirements
Prepare employment contracts, offer letters, variations and position descriptions from approved templates
Run onboarding, induction and mandatory orientation
Monitor staff screening checks, qualifications, licences and certificates
Conduct probation and performance reviews
Compliance and risk coordination
Coordinate the Compliance Team's work under the CEO's direction, allocating tasks and following up deadlines
Review Compliance Team updates and flag gaps, delays or emerging risks
Coordinate risk assessments, corrective actions and audit preparation
Escalate urgent or high-risk matters promptly
Provide the CEO with concise updates and recommended actions
Participant documentation
Prepare and follow up participant service agreements and schedules of supports




Coordinate amendments following approved changes to services or funding
Invoicing and supplier administration
Follow up unpaid, rejected or overdue invoices
Liaise with suppliers: quotes, invoice discrepancies, corrected invoices and negotiated pricing
Property and WHS
Organise property inspections and document hazards or maintenance needs
Coordinate approved repairs and escalate urgent safety issues immediately
Executive support
Maintain action lists and follow up agreed responsibilities and deadlines
Prepare correspondence, reports, briefing notes and meeting minutes
Resolve routine matters within scope; escalate the rest with clear options and recommendations
Coordinate across multiple organisational entities where required
About you
You're dependable, self-motivated and comfortable working independently without needing constant step-by-step instruction.
You follow things up respectfully but firmly, stay calm under pressure, and know when to resolve something yourself versus escalate it.
You respect confidentiality and delegated-authority boundaries, and take direction and feedback well.
Essential requirements
Relevant qualifications or substantial experience in community services, HR, executive support, compliance or business administration
Experience coordinating recruitment, onboarding and employee documentation




Experience handling confidential personnel or organisational records
Strong written communication and document preparation
Demonstrated ability to manage competing priorities and work independently
Competence with Microsoft 365, Google Workspace or similar
Australian citizenship, permanent residency or unrestricted work rights
Current driver's licence and reliable, insured vehicle
Current (or willingness to obtain): NDIS Worker Screening Check, Working with Children Check, Australian Federal Police Check, First Aid and CPR certificates
All licences, checks, insurance and certificates must remain current throughout employment.
Desirable
Experience in NDIS, disability, community services, health or aged care
Knowledge of NDIS Practice Standards and Quality Indicators
Experience with compliance audits, risk assessments and corrective actions
Experience supporting a CEO or senior executive
Experience working across multiple entities or business functions
What we offer
Full-time, 38 hours per week, Monday to Friday — no weekend work
$90,000–$95,000 per annum plus superannuation, depending on experience
Optional salary packaging
Long term career and professional growth opportunities
How to apply
Apply via Seek or email your application to
••••@orangebasket.com.au
, including:
Your current résumé
A cover letter covering: your relevant experience; an example of a workplace problem you independently resolved; how you manage competing priorities; and why this role suits your working style
Applications without a cover letter addressing these points may not be progressed.
Applications close:
04 September ****
Only shortlisted applicants will be contacted.

📌 Executive Assistant To The Ceo (South Australia)
🏢 Orange Basket Community Services
📍 South Australia