Animal Welfare League Queensland (AWLQ) - Coombabah QLDAdministration OfficerJob No: AWLQ386Location: CoombabahEmployment Status: Full-timeNo.
of Vacancies: 1Closing Date: 15 Jul **** AESTNFP | Fixed-Term Full-Time | $70k p.a. + Superannuation | Reporting to: Head of Animal OperationsAbout UsAt Animal Welfare League of Queensland (AWLQ), our vision is for every companion animal to have a protected and caring environment where their needs are met.
We are driven by a commitment to integrity, compassion, innovation and optimism.
As a leader in the animal welfare sector, we're dedicated to a brighter future for both animals and our community.The OpportunityWe're seeking an experienced Administration Officer to join our Animal Operations team on a fixed-term contract of 12 months, supporting the Head of Animal Operations to ensure our Rehoming programme is industry-leading and underpinned by a One Welfare approach.
This role oversees the operational delivery of systems, data, reporting, financial oversight, compliance and administration that support our Rehoming Centre operations across multiple sites.
If you're a data-savvy administrator who thrives on turning numbers into insights and keeping operations running smoothly, we'd love to hear from you.
You'll be working with a respected brand in animal welfare, with regular engagement across all our sites.Key ResponsibilitiesMaintain data integrity across all rehoming operations, ensuring accurate and consistent system usage across sitesManage dashboards, reporting tools and KPI tracking,



and analyse operational data and trends to deliver insights that drive informed decision-making and continuous improvementPrepare and coordinate internal and external reporting, including Board-level reporting, monthly statistics, council contract reporting and stakeholder reportingSupport financial processes, including budgeting, variance analysis and cost monitoring, as well as administrative functions such as payroll checks, roster compliance and invoicingSupport recruitment, onboarding, team administration and the handling of customer feedbackAssist in developing and maintaining systems such as SharePoint and ShelterBuddy, promoting consistency across sites and identifying opportunities for improvement and automationEssential Skills and AttributesA minimum of 3 years' experience in a similar role in the animal shelter industry, with proven experience in multi-site operations and coordinationStrong data analysis, reporting and systems management skills, with competency in the Microsoft Office suite and ShelterBuddyDemonstrated administrative and operational management experience, including financial literacy and experience supporting budgets and reportingExcellent verbal, written, advisory, negotiation and interpersonal communication skillsAbility to work both collaboratively and autonomously, prioritise workloads effectively and make sound decisionsA valid driver's licence and the commitment to attend all sites regularlyApproved Police and Vulnerable Persons ChecksWe OfferDiscounts on veterinary servicesAccess to an Employee Assistance Program (EAP)The chance to make a direct impact on animal welfare with a respected NFP
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📌 Administration Officer (Gold Coast)
🏢 Animal Welfare League Queensland (Awlq)
📍 Gold Coast