Commercial Collective is a fast-paced commercial real estate business in an exciting phase of growth.
We're looking for an organised and proactive Team Assistant to support our Sales & Leasing team and help keep everything running smoothly as we continue to grow.
You'll become an important part of a collaborative, high-performing team where your organisation, attention to detail and initiative will be valued every day.
If you enjoy working behind the scenes, take pride in producing high-quality work and thrive in a busy environment, we'd love to hear from you.
About the Role
This is a busy, hands‐on role at the heart of our Sales & Leasing team.
You'll play an important part in ensuring property campaigns run seamlessly by coordinating documentation, marketing, compliance and day-to-day administration.
Working closely with our agents, clients and industry professionals, you'll help keep campaigns on track, maintain accurate records and ensure every detail is delivered to a consistently high standard.
No two days are the same, making this an ideal role for someone who enjoys variety, takes ownership of their work and loves being part of a supportive team.
What You'll Be Doing
Preparing, proofreading and distributing documentation including appraisals, agency agreements, vendor reports and correspondence
Managing listing accuracy, compliance documentation and campaign readiness
Coordinating marketing materials, photography, signboards, advertising bookings and campaign schedules
Liaising with photographers, solicitors, conveyancers, auctioneers, clients and internal team members
Maintaining CRM accuracy, updating databases and managing key registers
Responding to enquiries and providing exceptional support to clients and colleagues
Assisting with auction preparation, documentation and vendor communications
Supporting the onboarding and ongoing success of new Property Coordinators and Sales & Leasing team members




Providing day-to-day administrative support to ensure the team operates efficiently and campaigns progress smoothly
About You
Professional, approachable and confident communicating with a wide range of people
Highly organised with excellent time management skills
Detail‐oriented, accurate and committed to delivering work to a high standard
Proactive, resourceful and able to anticipate what needs to happen next
Adaptable and able to manage changing priorities in a quick‐paced environment
Confident using Microsoft Office, CRM systems and learning new technology
A positive team player who enjoys supporting others and contributing to shared success
Skills & Experience
Previous experience in an administrative support or team assistant role
Strong document preparation, formatting and data entry skills
Proficiency in Microsoft Office, including Word, Excel and Outlook
Excellent written and verbal communication skills
Strong organisational, multitasking and time management abilities
Confidence liaising professionally with clients and stakeholders
Sound numeracy skills and basic accounting ability
A professional phone manner and presentation
Experience in real estate or property administration
Familiarity with CRM systems and property listing platforms
Understanding of sales and marketing campaign processes
Experience preparing auction or vendor documentation
Why Join Commercial Collective?
At Commercial Collective, we're proud of the culture we've built.
We're collaborative, supportive and genuinely enjoy working together.
We value professionalism, fresh thinking and strong relationships, and we invest in our people by providing the tools, support and opportunities they need to do their best work.
When you join our team, you'll enjoy:
A modern office across from Newcastle Harbour, just a short walk from the beach
Quarterly KPI bonus opportunities
A supportive, collaborative and high-performing team environment
Ongoing learning and development opportunities
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📌 Team Administration Assistant (New South Wales)
🏢 Commercial Collective
📍 New South Wales