PHP Asphalt Solutions is a well-established business that provides asphalt works and civil construction services across Southeast Queensland.
We work with commercial property managers, councils, strata bodies, schools and head contractors, and pride ourselves on a fast, reliable and skilled service.
About Us
PHP Asphalt Solutions is a well-established business that provides asphalt works and civil construction services across Southeast Queensland.
We work with commercial property managers, councils, strata bodies, schools and head contractors, and pride ourselves on a fast, reliable and professional service.
Position Overview
Due to our current office administrator retiring after 16 years, we are looking for a highly organised, reliable and detail-focused person to support the day-to-day running of our Rocklea Qld-based office.
This role requires the candidate to travel and work at our office during set hours, 5 days per week.
This is a diverse role covering finance, invoicing administration, client communication, reception duties and general office support.
You will be a key point of contact for clients and a critical link between operations, accounts and management.
Start date negotiable with training provided.
Key Responsibilities
Finance & Accounts
Processing payroll and superannuation, including entering and managing employee timesheets
Paying supplier invoices and managing accounts payable
Manage cash flow proactively to meet the demands of a fast-moving business
Proactively manage overdue client payments and follow up on outstanding due dates.
Compiling reports and documents for the company accounts
Compiling a variety of quarterly reports for management to support business growth
Invoicing & Client Administration
Compiling and distributing weekly spreadsheet data on completed works




Compiling and sending invoices and statements to customers
Ensuring client and job details are entered accurately, and databases kept up to date for invoicing purposes
Following up with client emails, account queries, billing and general enquiries.
Reception & Client Service
Answering incoming phone calls, taking messages, directing and handling client enquiries
General housekeeping duties eg: mail pickup
General Office Support
Filing and maintaining accurate records
Ordering office supplies
Attending office meetings
Assisting other office staff with tasks as required
Systems & Software
You will be working across the following systems daily:
Xero - accounts, payroll and reporting
Independent software-specific systems for Job management/scheduling/employee and resource management- training provided
Microsoft Office - Word, Excel, Outlook
What We're Looking For
A highly personable, flexible, and level-headed individual who's comfortable dealing with clients and staff — you'll often be the first point of contact for our clients, and delivering great service in a positive manner, as this is something we pride ourselves on as a team.
Previous experience in an office administration, accounts or bookkeeping role (construction or trade industry experience an advantage)
Experience with Xero or similar accounting software a must
Training provided for quoting and operational software packages
Strong attention to detail and accuracy, particularly with invoicing and financial data
Excellent communication skills and a professional phone manner
Ability to manage competing priorities and meet daily/weekly deadlines
A proactive, can-do attitude and willingness to support the wider team
Strong organisational and time-management skills and able to multitask
Working hours flexible to accommodate candidate, eg- 8 am-4pm; 7am- 3pm; 6:30am - 2:30pm etc
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📌 Office Administrator (Brisbane)
🏢 PHP Asphalt Solutions
📍 Brisbane