Business Administration and Project Support Officer
Queensland Civil Solutions – Eight Mile Plains QLD
Queensland Civil Solutions (QCS) is a privately owned and operated Civil Construction business based in Brisbane.
QCS delivers projects Australia wide in some of the industry's most remote and challenging environments.
With over 25 years of industry experience we pride ourselves on the high quality of service we deliver.
Our team consists of long term, highly experienced operators and construction experts.
We are efficiency driven through innovation and engagement.
QCS works with every partner and stakeholder to exceed industry standards in project delivery.For the QCS team 'efficiency' drives our quality standards, productivity and adaptability.
The successful candidate would be involved in providing administrative support to a specialist team of Project Managers, Business Managers, Operations Managers and on-site staff.
Ultimately, you willbe able to ensure our administrative activities run smoothly on a daily and long-term basis.
You are a key part of a small but dynamic team that keeps QCS unique and efficiency driven.
About the role
Your key responsibility is to provide administrative support as part of theQCS team.
Working within a specialist Operations and Business Managementteam you will oversee the business administration and project site requirements to support the QCS Construction teams in the field.
Applicants need to demonstrate a track record in an Administration role within the construction industry in rapid paced and flexible team.




Within your role you will (but not limited to);
Performthe administrative and clerical functions within our Operations and Business Management team
Beaprimary point of contact for the office (answering telephone, queries and liaising with clients and suppliers)
Perform data entry, including processing of invoices and purchase orders
Basic bookkeeping, credit card reconciliation
Assist with the management and control of our document management system in acloud based environment
Assist in maintaining accurate records and data using various databases, job management packages and spreadsheets
Developand maintainefficient administrative systems and processes
Assist in themaintenance of our safety, environmental and quality management systems
Maintaining the asset register including monitoring all machinery maintenance records and vehicle registrations
Preparation of Job Packs
Draftprofessional emails and communications
Scheduleand coordinatetravel and accommodation
Secretariat responsibilities for specified meetings, minute taking and following up action items
Assist with the preparation of business reporting




Undertake office based procurement activities
General office support e.g. photocopying, filing and scanning
This full time role is office based from Monday to Friday.
Benefits and perks
This a full time permanent position within a rapidly expanding privately owned company.
The successful candidate will be given the opportunity to learn and grow within the Company.
For a high performer there is potential to diversify into Accounts, Contract and Projectmanagement, and specialisein a various OperationsSupport functions.
We are a committed and close team at QCS.
Skills and experience
Applicants will need to show;
Provenexperience as a Administration Officer being able to demonstrate an ability to manage and assist in a broad range of office based roles
Proven experience in the construction industry
A willingness to learn
An ability to work independently and at times guide others
Excellent writing skills
Strong analytical and organisational skills
Knowledge of online data entry and document management tools such as MYOB
A high proficiencyin databases and MS computer packages
A mature approach to the workplace, an ability to complete tasks and adapt to change within a fast paced environment
Ability to work with varying seniority levels, including staff, manager, clients and suppliers
Aninquisitive attitude to the workplace.
We are a team that learns from each other
A positive approach to business processes and reporting
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📌 Business Administration And Project Support Officer (Brisbane)
🏢 Queensland Civil Solutions
📍 Brisbane