We are a growing and professional accounting firm seeking an experienced Office Administrator to join our team.
This is a key role within our practice and would suit someone who thrives in a fast-paced accounting environment, enjoys supporting a qualified team, and takes pride in maintaining exceptional operational standards.
About the Role
As our Office Administrator, you will be responsible for overseeing the day-to-day administration and operational support of the practice while working closely with directors, our team and clients.
You will play an integral role in ensuring the smooth running of the office, maintaining compliance processes, supporting workflow management, and delivering outstanding client service.
Key Responsibilities
Managing day-to-day office operations and administration
Liaising with clients professionally via phone and email
Assisting with ATO and ASIC correspondence, lodgements, and compliance administration
Managing client onboarding and maintaining accurate client records
Supporting workflow management and ensuring deadlines are monitored and met
Preparing engagement letters, proposals, invoices, and client documentation
Coordinating meetings, appointments, and diary management for directors and accountants




Assisting with billing, debtor follow-up, and general practice administration
Maintaining internal systems, procedures, and document management
Supporting the team with marketing coordination, database management, and office communications
Assisting with HR and staff administration where required
Identifying opportunities to improve systems and office efficiency
General administration support to the wider accounting team
About You
To be successful in this role, you will have:
Exceptional organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Ability to prioritise and manage multiple tasks independently
A proactive and solution-focused attitude
Professional presentation and client service skills
Strong proficiency with Microsoft Office and practice management software
A positive "can do" attitude
What We Offer
Supportive and collaborative team culture
Long-term career opportunity
Diverse and engaging role with autonomy
Professional office environment
Opportunity to contribute to process improvement and business growth
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📌 Office Administrator (Brisbane)
🏢 Xperion
📍 Brisbane