Administration Officer
Newcastle Location
Part-Time Role (Monday & Tuesday)
Temporary 12 month Opportunity with the possibility of extension
Clerk Grade 3/4 - $84,**** - $92,701 pa plus superannuation and annual leave loading
Your role
The Administration Officer provides multiple administrative support activities and services, while working to tight timeframes and maintaining accuracy and attention to detail to key tasks.
The primary purpose of this role is to provide a high level of support through managing a range of administrative and client service functions including records management, routine correspondence, meeting and event coordination, to support the effective operation of the team/unit.
What you'll do
Sharing this position with another peer, the main responsibilities of this role will include (but are not limited too):
Supporting the effective operations of the team by providing administrative services such as filing, attending to mail, maintaining registers, photocopying, completing documents, routine purchasing and supporting events.
Collecting and compiling information to develop documents and reports
Responding to enquiries and escalating matters when necessary
Ensuring records and databases are updated, accurate, and stored correctly in accordance with records management processes.
Data entry into various specialised software applications to support the team and core business functions
What we're looking for
To be successful in this role, the ideal candidate will have:
Exceptional written and verbal communication skills
High attention to detail
Ability to work autonomously as well as within a team
Strong organisational and priority management skills
A professional demeanour
Ability to process business information and contribute to the maintenance of administrative systems to ensure the flow of information is in accordance with standards and guidelines
Ability to use relevant technology to prepare documentation and presentation material to support business unit managers and directors




Demonstrated understanding of standards and guidelines, by creating, storing, retrieving and tracking files to ensure the accurate and safe storage of information.
Ability to communicate with other business areas to effectively arrange meetings and manage the flow of business information
For more information about this role,
please click here to download the role description.
Got a question?
For more information about the role or what it's like to work for DCJ, please contact the hiring manager Peta Edwards via email
******
or on ************
If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please reach to Robbie Chiplen Via:
******
or ************
Visit
Recruitment adjustments on the DCJ website
to learn more.
If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.
To apply directly via the DCJ Careers site click
here
.
Search for the job and click the 'Apply now' button.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity.
If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
We offer a variety of benefits, including:
A challenging and rewarding career
Adaptable, autonomous work environment
Competitive pay and conditions
Training and development opportunities to build and maintain capabilities




Health & Wellbeing and Employee Assistance Programs.
Want more information?
Visit our website to see more information on
Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.
We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.
We're focused on breaking, rather than managing, disadvantage.
It's work that really matters.
Apply now and join
Australia's top public sector employer
where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply, attach an up-to-date resume (maximum 3 pages) and a cover letter (maximum 2 pages) with a brief outline on how you meet the requirements of the role.
During the application process, you will be asked to address the targeted question below:
In 500 words or less, please outline your administrative experience including length, duties etc.
Applications close:
11:59 pm AEST Thursday 9 April ****.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds.
This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit
Inclusion and diversity on the DCJ website
.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit
Your recruitment journey on the DCJ website
.
Thank you for your interest in this role.
We look forward to receiving your application.
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