We are the talent partner for a privately owned Australian property group that develops, builds, and manages a diversified portfolio for the long term.
Their assets span retail, commercial, industrial, and residential across Sydney, and the business is in an active growth phase.
Current projects are coming online, and the team is growing to match.The RoleThis is a hands-on role at the Head Office located in Sydney CBD.
You will support the Chief Operating Officer directly while also owning the day to day running of the office itself, which means the work moves between personal assistance, office management and broader business administration.
One moment you are booking international travel and pulling together a meeting pack, the next you are liaising with building management on a maintenance issue or getting a new starter set up for their first day.You will be the key point of coordination in the Head Office, with a receptionist reporting to you, and you will play a real role in making sure the office runs smoothly, five days a week from the head office.What You'll DoCoordinate travel, meetings, hospitality and correspondence for the MDs and COOAssist with personal and administrative matters for the Managing Directors, including credit card reconciliationsManage office supplies, facilities, suppliers and building management relationshipsSupport employee onboarding, meeting room bookings and event coordinationProvide broader administrative support, including document preparation, filing and WHS complianceWhat You'll BringPrevious experience as a Personal Assistant supporting senior managers, executives or business leadersExceptional organisational and time management skills,



with the ability to juggle multiple prioritiesAdvanced Microsoft Office 365 skills, including Outlook, Word, Excel, PowerPoint and TeamsExcellent written and verbal communication, with demonstrated discretion and confidentialityA proactive, resourceful approach and the ability to work independentlyWho This Role Is ForYou are the kind of person who notices what needs doing before anyone has to ask.
You do not need tasks broken down in detail before you start, and you take real satisfaction in keeping a busy office and a senior leader's day running cleanly in the background.You will thrive here if you enjoy genuine variety and want direct exposure to the people making decisions in a privately owned, entrepreneurial business, without the layers of a larger corporate structure.This role is not for you if:You want a narrow brief with a single focus, rather than a genuinely broad remitYou need detailed direction before you can act on a taskYou find the day to day rhythm of office administration tedious rather than satisfying to do wellYou are not comfortable being in the office five days a weekWhy This RoleDirect exposure to Managing Directors and the COO of a privately owned property businessA genuinely broad remit spanning executive support, office management and business administrationA small, fast moving team where your work is visible and valuedA Head Office based in the Sydney CBD, at the centre of an active and growing portfolioResearch shows that while men apply to roles when they meet around 60% of the criteria, women and people from minority groups tend to apply only when they meet every requirement.
If you think you have what it takes but do not tick every box, please get in touch.
We would love to have a conversation.
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📌 Personal Assistant (New South Wales)
🏢 Fulcrum Resources
📍 New South Wales