The CompanyOur client is a highly regarded international professional services organisation with a collaborative, inclusive and people-focused culture.With a well-established Brisbane office and employees located across Australia and the broader Asia-Pacific region, the business offers a professional yet welcoming working setting.
The team values safety, quality, sustainability and delivering a positive experience for employees, clients and visitors.The AppointmentAn opportunity is available for an experienced and proactive Office Administrator / Coordinator to provide hands-on support across office administration, facilities, employee onboarding, events and general business operations.Initially, the position will work three days per week, approximately six hours per day.
The successful candidate will be responsible for ensuring the office operates smoothly while providing a welcoming and professional first point of contact for visitors, employees, suppliers and service providers.This is a varied position suited to someone who enjoys taking ownership, solving problems and supporting a busy professional office.Key ResponsibilitiesYour responsibilities will include:Managing reception duties, incoming telephone enquiries, visitors, deliveries and couriersCoordinating meeting room bookings, visitor access and office inductionsManaging office facilities, maintenance requests, building access, keys and security cardsLiaising with cleaners, maintenance contractors, IT providers, suppliers and other external vendorsOrdering stationery, office supplies, catering, consumables, branded merchandise, equipment and PPEMaintaining meeting rooms, kitchens, shared spaces, storage areas and general office presentationMonitoring shared administration inboxes and distributing or responding to enquiriesAssisting with invoices, expense claims, purchase orders, supplier onboarding and accounts payable processesMaintaining office registers,



supplier records, contact lists, access registers and compliance documentationSupporting employee onboarding and offboarding, including workstation preparation, office access and introductory communicationsCoordinating internal meetings, training sessions, team events and employee engagement initiativesPreparing internal communications, notices, event invitations and basic marketing materialsAssisting with LinkedIn content, office signage, photography and event communicationsSupporting workplace health, safety and quality activities, including first aid supplies, emergency contacts, safety notices and local trainingProviding general administrative support, document formatting, meeting coordination and office troubleshootingAbout YouTo be successful in this position, you will ideally have:Previous experience in office administration, office coordination, facilities, reception or business supportStrong organisational skills and the ability to manage a broad range of competing prioritiesA proactive approach and willingness to take ownership of office-related tasksExcellent written and verbal communication skillsConfidence communicating with employees, visitors, suppliers and senior stakeholdersStrong attention to detail and experience maintaining accurate records and registersExperience coordinating meetings, catering, events or employee activitiesConfidence using Microsoft Office, SharePoint and online business systemsThe ability to troubleshoot day-to-day office issues and identify practical solutionsA friendly, professional and service-oriented approachThe BenefitsGenuine part-time opportunity offering work-life balanceThree working days per week, initially six hours per dayVaried and engaging position with responsibility across the broader officeSupportive, professional and collaborative team environmentOpportunity to work with a respected international organisationModern Brisbane office location
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📌 Office Coordinator (Brisbane)
🏢 Appoint
📍 Brisbane