Part-Time Administration & Accounts Assistant
PSM Welding is a growing fabrication and welding company specialising in mechanical pipework, structural steel fabrication, stainless steel fabrication and on-site welding services across the water, wastewater, utilities, fuel and infrastructure sectors throughout NSW.
We pride ourselves on delivering quality workmanship, exceptional customer service and building long-term relationships with our clients.
We're looking for a motivated, organised and reliable Administration & Accounts Assistant to join our team.
This is a varied role that combines administration, accounts support and procurement, making it ideal for someone who enjoys a fast-paced environment where no two days are the same.
About PSM Welding
PSM Welding is a growing fabrication and welding company specialising in mechanical pipework, structural steel fabrication, stainless steel fabrication and on-site welding services across the water, wastewater, utilities, fuel and infrastructure sectors throughout NSW.
We pride ourselves on delivering quality workmanship, exceptional customer service and building long-term relationships with our clients.
We're looking for a motivated, organised and reliable Administration & Accounts Assistant to join our team.
This is a varied role that combines administration, accounts support and procurement, making it ideal for someone who enjoys a rapid-paced environment where no two days are the same.
About the Role
Working closely with the General Manager and Director, you will play an important role in the day-to-day running of the business.
You'll provide administrative support,



assist with accounts using Xero, communicate with clients and suppliers, order materials and help keep our projects running efficiently.
This is a hands-on position suited to someone who is proactive, organised and enjoys being part of a small, supportive team.
Key Responsibilities
Administration
Answer incoming phone calls and direct enquiries.
Monitor and respond to office emails.
Prepare quotations, correspondence and general documentation.
Maintain electronic filing systems and project records.
Assist with project administration and document control.
Order office supplies and workshop consumables.
Schedule meetings and appointments.
Assist with employee onboarding paperwork.
Maintain training records, licences and compliance documentation.
Provide general administrative support across the business.
Accounts
Raise customer invoices using Xero.
Enter supplier invoices into Xero.
Monitor accounts receivable.
Follow up outstanding customer payments.
Liaise with customers regarding account enquiries.
Maintain supplier records and account information.
File and maintain accounts documentation.
Procurement Support
Contact suppliers to obtain pricing and material availability.
Order materials, steel and workshop consumables as directed.




Coordinate deliveries to the workshop and project sites.
Follow up outstanding orders and delivery schedules.
Liaise with suppliers regarding stock availability and urgent requirements.
Maintain supplier pricing and contact information.
Assist with obtaining supplier quotations when required.
About You
You are someone who:
Has previous administration experience.
Has experience using Xero.
Is organised, reliable and takes pride in your work.
Has excellent attention to detail.
Can confidently communicate with clients and suppliers.
Can manage multiple tasks and prioritise effectively.
Enjoys working in a small team.
Takes initiative and has a positive, can-do attitude.
Essential Skills & Experience
Previous administration experience.
Experience using Xero.
Experience with accounts receivable and accounts payable.
Proficient in Microsoft Outlook, Word and Excel.
Excellent written and verbal communication skills.
Strong organisational and time management skills.
High level of accuracy and attention to detail.
Desirable
Experience in the construction, engineering or fabrication industry.
Experience with purchase orders and supplier management.
Experience working within a small business environment.
What We Offer
Flexible part-time hours.
Supportive and friendly team environment.
A varied role where no two days are the same.
Opportunity to grow with a successful and expanding business.
Secure, long-term employment.
Hawkesbury-based office with free onsite parking.
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📌 Part-Time Administration & Accounts Assistant (New South Wales)
🏢 PSM Welding
📍 New South Wales