Executive CoordinatorFull-Time | Hervey Bay, QLDWe're looking for someone who gets genuine satisfaction from making other people's lives easier.Do you love creating order, staying one step ahead and making sure nothing falls through the cracks?
Do you get satisfaction from an organised inbox, a well-managed calendar and knowing you've made someone else's day easier?
If you're someone who naturally creates structure, takes ownership and enjoys supporting others to perform at their best, we'd love to hear from you.About WISE Buyers AgencyWISE Buyers Agency helps Australians build long-term wealth through strategic commercial property investment.We're a growing, values-driven business committed to delivering an exceptional experience from the first conversation through to settlement and beyond.We believe exceptional client experiences don't happen by accident, they're created by exceptional people.That's why we're looking for someone who doesn't just complete tasks, but creates capacity, solves problems and becomes a trusted support to our team and our clients.The OpportunityThis is far more than an administration role.As our Executive Coordinator you'll be the person who keeps everything moving.
You'll support our principal, coordinate our client onboarding process, manage key administrative functions and help ensure our business runs smoothly behind the scenes.You'll be trusted with meaningful responsibility and have the opportunity to improve systems, contribute ideas and grow alongside our business.What You'll Be DoingYour responsibilities will include:Coordinating the client onboarding journey from engagement through to handoverManaging the Principal's inbox, calendar and prioritiesScheduling appointments and coordinating meetingsLiaising with clients, solicitors,



finance brokers and referral partnersMaintaining ClickUp, CRM and internal systemsPreparing client documentation and correspondenceOrganising digital files and administrative processesAssisting with Canva presentations and branded documents when requiredIdentifying opportunities to improve systems and efficiencyAbout YouYou'll thrive in this role if you:Take ownership and follow throughAre highly organised with exceptional attention to detailCommunicate professionally and confidentlyStay calm while managing multiple prioritiesEnjoy solving problems and improving processesLove supporting people and creating exceptional client experiencesLearn current technology quickly and enjoy working with systemsExperience We'd LoveExecutive Assistant, Personal Assistant, Client Coordinator or Senior Administration experience.Strong experience with Google WorkspaceExperience using ClickUp or similar project management software (preferred)CRM experienceCanva experienceExperience within property, finance, legal or another professional services industry would be an advantage, but isn't essential.Our StandardsProfessionalProactiveAccountableDetail-orientedTeam-focusedCommitted to continuous improvementIf you enjoy taking ownership, creating structure and delivering work to a high standard, you'll fit in well here.Salary & BenefitsFor the right person, we offer:Full-time permanent position$75,000 - $85,000 + superannuation (depending on experience)Bonuses tied to personal & business performanceOngoing professional developmentCareer growth as our business continues to expandA supportive, collaborative team cultureModern systems and technology that help you do your best workThe opportunity to help build one of Australia's leading commercial buyers agencies
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📌 Executive Coordinator (Hervey Bay)
🏢 WISE BUYERS AGENCY
📍 Hervey Bay