Your Wealth Accounting is a well-established and trusted accounting and advisory firm, providing financial and advisory services to clients across Australia.We are looking for a motivated Administration Assistant to join our friendly and supportive team.
This is an exciting opportunity to develop your career in a professional setting while gaining exposure to the finance and accounting industry.You will work closely with a Senior Partner, our accounting team, and our Melbourne office, supporting both client services and internal administration.Why Join Us?
Be part of a team where your growth matters!
Our office is just a short walk from the beautiful Mermaid Beach, offering a role packed with hands-on training and real exposure to the financial and accounting industry.
You'll work alongside a friendly, supportive team across Melbourne, Queensland, and offshore, and enjoy the fun and connection of our annual company retreat.Join us and start building your career in a workplace that truly values collaboration and learning.Key ResponsibilitiesClient Services & CommunicationProfessionally answer incoming calls and emailsManage multiple shared inboxesAssist with onboarding new clients and input information into systems (ATO Portal, Xero, NowInfinity)Communicate with clients and financial planners regarding deadlines and documentationFollow up on outstanding client documentsAdministration & Office SupportData entry, scanning, filing, and managing incoming mailDraft and send engagement letters,



ASIC documents, and general correspondenceMaintain workflow spreadsheets and track progress on tasksAssist with lodgement tracking (tax returns, BAS, IAS, ASIC)Manage compliance authorisations, agent appointments, and access to key systems, including tax and banking platformsMaintain records in line with firm proceduresCollaborate with Corporate team members to complete corporate requestsATO & Compliance SupportLiaise with the ATO on behalf of clients and accountantsSet up ATO payment plans and apply for lodgement extensionsMonitor ATO notices and deadlinesManage linking and unlinking of entities in the ATO portalAccounting SupportUpload tax documents to client portalsUpdate Xero Practice Manager jobs, tasks, and due datesRun basic weekly reports and send to PartnerDraft invoices and assist with payment setupsFollow up on outstanding debtorsAssist with tax return and BAS preparation checklistsCoordinate with the offshore team to ensure a smooth workflowWhat We're Looking ForStrong attention to detail and accuracyExcellent written and verbal communication skillsStrong organisational skills and ability to manage competing deadlinesCustomer service mindset with professionalism in all communicationsBasic computer skills (Outlook, Word, Excel or Google Sheets)Positive attitude and willingness to learnPrevious experience in an accounting practice is an advantageAbility to work collaboratively within a team
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📌 Administration Assistant (Gold Coast)
🏢 seek.com.au
📍 Gold Coast