Operations Administrator & HSEQ CoordinatorWe are seeking an organised, proactive and highly motivated Operations Administrator & HSEQ Coordinator to support our growing civil construction operations.
This is a diverse role combining administration, project coordination and HSEQ system management - perfect for someone who enjoys variety and thrives in a rapid-paced environment.About the RoleWorking closely with Directors, Project Managers, Estimators, Site Supervisors and Accounts, you will become the central support person for day-to-day operations while assisting in maintaining our Integrated Management System.This is a true dual-role position where you will coordinate operational activities, manage documentation, support project delivery and ensure compliance across multiple projects.Key ResponsibilitiesAdministration & Operations CoordinationManage incoming calls, emails and general office enquiriesCoordinate daily site crew allocations through AssignarLiaise with Project Managers and Supervisors regarding daily work schedulesContact site supervisors daily to monitor progress and update managementCoordinate labour, plant and subcontractor allocationsArrange and manage concrete orders (mix designs, quantities, delivery times)Coordinate material deliveries and supplier bookingsLodge and manage Dial Before You Dig (DBYD)



enquiriesArrange Traffic Control Plans and traffic control bookingsPrepare resident notifications and general project correspondenceMaintain project filing systems, document registers and electronic recordsCoordinate project documentation including SWMS, permits, inductions and site recordsRaise purchase orders and assist with procurementSupport Project Managers and Estimators with project administrationAssist with project handovers and close-out documentationHSEQ CoordinationAssist in maintaining and updating the Integrated Management SystemEnsure project documentation remains compliant and up to dateSupport the implementation of safety, environmental and quality processesHelp prepare HSEQ documentation, registers and compliance recordsWhat We're Looking ForStrong administration and coordination experience (construction or similar industry preferred)Excellent organisational skills and attention to detailAbility to manage multiple tasks and deadlinesStrong communication skills and confidence liaising with site teams and managementExperience with HSEQ systems or compliance processes (advantageous)Proactive mindset with the ability to take ownership of responsibilitiesCompetency with Microsoft Office and digital project systems (Assignar experience ideal)
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📌 Operations Administrator & Hseq Coordinator (New South Wales)
🏢 360 Personnel
📍 New South Wales