Grubers Beckett Chartered Accountants – Cairns QLDGrubers Beckett Chartered Accountants is seeking an organised and professional Administration Assistant / Office Administrator to join our Cairns office.This is a varied client-facing role providing administrative support to our accountants, directors and broader team.
The successful applicant will assist with the day-to-day operation of the office, client communications, document management and general administration.We are open to applicants with different levels of experience, including experienced office administrators and candidates seeking to develop their career within a professional services environment.Key responsibilitiesYour responsibilities may include:Answering and directing incoming telephone callsGreeting clients and managing the reception areaScheduling appointments and maintaining staff calendarsResponding to general client enquiriesPreparing client correspondence, letters and emailsCollating, formatting and sending financial statements and taxation documentsManaging electronic signing and document return processesMaintaining client records and updating internal databasesScanning, filing and managing electronic documentsLodging documents through relevant online portalsAssisting with new client onboarding and identification requirementsMonitoring outstanding information and following up clientsProcessing incoming and outgoing mailPreparing meeting rooms and assisting with client appointmentsOrdering office supplies and coordinating office servicesAssisting with debtor follow-up and general invoicing administrationProviding administrative support to accountants, managers and directorsHelping maintain workflow schedules and compliance deadlinesCompleting other general office administration duties as requiredAbout youThe ideal applicant will have:Previous experience in administration, reception,



customer service or office supportStrong organisational and time-management skillsExcellent attention to detailProfessional written and verbal communication skillsA friendly and confident manner when dealing with clientsThe ability to manage multiple priorities and meet deadlinesStrong computer and data-entry skillsThe ability to maintain confidentiality and handle sensitive informationA proactive approach and willingness to assist other team membersThe ability to work both independently and as part of a teamAustralian working rightsExperience in an accounting, legal, financial services or other professional office will be highly regarded but is not essential.Software experienceExperience with any of the following will be viewed favourably:Microsoft Outlook, Word and ExcelXero Practice ManagerXeroFYIAdobe AcrobatElectronic document-signing platformsClient relationship management systemsAustralian Taxation Office online servicesTraining will be provided in the firm's internal systems and procedures.What we offerA permanent full-time positionA varied role within a qualified accounting firmOngoing training and supportA friendly and approachable team environmentExposure to a broad range of clients and industriesOpportunities to develop additional responsibilitiesA stable, long-term career opportunitySalary package based on experience and capabilitiesA professional office environment in CairnsAbout Grubers BeckettGrubers Beckett Chartered Accountants is an established accounting firm providing taxation, accounting, business advisory and structuring services to individuals and businesses across a broad range of industries.We focus on developing long-term client relationships and providing practical, proactive advice.
Our administration team plays an important role in supporting our clients and ensuring the efficient operation of the firm.
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📌 Administration Assistant / Office Administrator (Queensland)
🏢 Grubers Beckett Chartered Accountants
📍 Queensland