We are looking for an executive assistant to join our team.About FinityFinity is the market-leading actuarial consulting and strategic analytics firm in Australia and New Zealand.
We are proud to be the only actuarial consulting firm to have been recognised by ANZIIF as the Insurance Industry's Professional Services Firm of the Year, with six awards in the past decade, most recently in ****, **** and ****.Our team of over 200 experts cover a diverse range of skills including; actuarial, analytics, technology, management consulting and functional staff.
We combine deep industry expertise with a unique breadth of technological capability to deliver innovative and practical advice and solutions to a broad base of over 450 clients.
Alongside our more traditional offering of strategic advisory services, software products and solutions are now a core part of what we do.
Over a quarter of our clients are currently using one or more of Finity's 16 cutting-edge software products.About the roleThe role the Executive Assistant is primarily responsible for providing comprehensive support to Senior Management.
In this role you will take ownership of all administrative tasks and any other duties to assist leadership with managing their client practices and firm management aspects.
The role will also provide project support to one of our largest Government client teams.Key responsibilitiesProvide high level administrative support to the managing director, including calendar and inbox managementSchedule internal and external meetings, including preparation of agendas,



meeting minutes and arranging catering/visitor arrangementsAssisting managing director with preparing papers, presentations and reportsPrepare bills and complete expense reimbursements for the managing director (as required)Organise internal and external events, including client functions, firm-wide initiatives and team events.Organise and manage travel arrangements for managing director and other staff if requiredProject coordination support for one of our largest client teams, including:Internal and external meeting coordination – attending internal meetings, creating meeting agendas and minutes, liaising with client to book external meetingsManaging team resourcing and setting up accounts, projects and client contacts in the systemAssist with preparing reports, letters and documentation for relevant projectsManaging client billing process, in collaboration with MD and other principals on teamGeneral office administration as and when needed.Assist business operations teams and committees with additional projects and tasks as needed.Qualifications, Skills and ExperienceCompletion of relevant studies in business administration (desired).




Minimum of 5 years' experience in an EA / PA / secretarial or related administrative roleExperience in a professional services environment advantageousIntermediate to advanced Microsoft office skills, including Microsoft Word, PowerPoint and Excel.Demonstrated ability to plan, organise and prioritise work for self and team in an environment with multiple and conflicting demandsAbility to work with Salesforce and/or Certinia (or equivalent CRM/PSA system) advantageousProven experience in drafting and formatting complex written documents.Strong attention to detailAbility to work under pressure with conflicting priorities and meet tight deadlinesExceptional communication and interpersonal skills, written and verbal.Ability to exercise initiative and work both independently and co-operatively as required.
A proactive and versatile approach to work.Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.Working ArrangementsHybrid work (3 days in the office) based in The Rocks, Sydney, NSW.Full working rights in Australia required.Our commitment to Diversity, Equity & InclusionFinity is an equal opportunity employer.
At Finity, we believe that Diversity and Inclusion are fundamental to who we are, our core values and how we operate.
We believe in, and value, a diverse workforce where differences are respected and diversity of thought, experiences, skills, backgrounds and beliefs are brought together in a respectful and inclusive environment.
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📌 Executive Assistant (New South Wales)
🏢 Finity
📍 New South Wales