Practice & Operations Manager | Solara Dermatology, Eastwood
Part time (0.5 FTE) | $***** per hour | Eastwood, Adelaide
Solara Dermatology is a new specialist dermatology and laser practice opening in a beautiful, purpose-built facility in Eastwood.
We're looking for an experienced Practice & Operations Manager to take ownership of the practice's operations, finance, HR and compliance - working closely with our Principal Dermatologist to build a growing private practice from the ground up.
This is a rare opportunity to shape practice systems and culture from day one, with real scope to grow into a senior operational leadership role as Solara expands.
Initially you'll play a hands-on role at reception while we build our team, before transitioning into full financial, HR and business management.
If you're an experienced practice manager who thrives on building systems, solving problems independently, and working closely with a specialist clinician, we'd love to hear from you.
Key responsibilities
Practice operations: managing efficient clinic workflow, staff rostering and leave management, facility management, co-ordinating with contractors and service providers, maintaining equipment servicing schedules, and continuous improvement of practice systems
Financial administration & payroll: processing payroll, timesheets and leave, superannuation, accounts payable/receivable, banking and invoice processing, financial reporting for the Practice Principal, liaison with the practice accountant and bookkeeper, and preparing documentation for BAS, payroll tax and end-of-year reporting
Human resources: recruitment support, employment documentation, staff onboarding, performance review coordination, training records and staff wellbeing
Patient services & reception: Assuming leadership of the front-of-house experience, including manning phones, appointment scheduling, Medicare and private billing,



EFTPOS reconciliation, co-ordinating patient recalls, waitlist management and patient feedback/complaints.
Initially this will be a significant part of the role while the practice is becoming established but will decrease as the practice grows and dedicated reception staff are appointed.
Governance, compliance & technology: auditing of practice policies, WHS, incident reporting and management, maintaining equipment servicing records, insurance renewals, Xestro administration and coordination of IT providers
Business development & executive support: marketing coordination, updating practice website, referral network support, maintaining supplier relationships, business reporting, CPD/conference administration, executive support to the Practice Principal, and special projects as required
Essential
Previous experience managing a medical or specialist practice
Significant financial administration and payroll experience
Excellent organisational and communication skills
High level computer literacy
Ability to work independently
Exceptional attention to detail
Desirable
Experience in dermatology, plastic surgery or cosmetic medicine
Experience with Xestro (or similar practice software such Genie or Gentu)
Knowledge of Medicare and private billing
Experience with payroll systems
HR and recruitment experience
Interest in business growth and continuous self-improvement
What we're offering
$***** per hour, 0.5 FTE: Monday afternoon plus two full days (specific days negotiable)
A beautiful, purpose-built facility: modern, well-designed, and a lovely place to work
Opportunity to take ownership across managing finance, HR and operations
An integral role in shaping how Solara Dermatology operates
Room to grow into a senior operational leadership position as the practice expands
A close working relationship with the Principal Dermatologist and a small founding team

📌 Practice & Operations Manager (Adelaide)
🏢 Solara Dermatology
📍 Adelaide