Location of workplace: Tweed Heads warehouse / office
Role: Full time (Monday – Friday, 8.00am – 4.30pm)
About the role:
The Buyer & Inventory Coordinator is responsible for ensuring the right products are available at the right time, in the right quantities, while maintaining healthy stock levels and supporting business profitability.
This role owns the end-to-end inventory planning and purchasing process, working closely with the Product & Brand Manager, Operations, Warehouse, Customer Service, and Marketing teams to ensure inventory aligns with sales forecasts, promotional activity, product launches, and seasonal demand.
The role is highly analytical and operational, focused on forecasting, replenishment, supplier coordination, inventory optimisation, and reporting.
Required skills and experience:
2+ years experience in buying, inventory planning, merchandise planning or supply chain coordination
Solid analytical and numerical skills
Advanced Excel or Google Sheets capability
Experience managing purchase orders and supplier relationships
Strong attention to detail
Excellent organisational and time management skills
Ability to manage multiple priorities and deadlines
What this role involves:
Inventory Planning & Forecasting
Develop and maintain accurate inventory forecasts across all product categories
Monitor stock levels, sales trends, sell-through rates and stock cover
Identify replenishment requirements and purchasing timelines
Ensure inventory availability aligns with promotional calendars, product launches and seasonal demand
Analyse historical sales data to improve forecasting accuracy
Manage stock ageing reports and identify risks relating to excess inventory or stock shortages
Recommend clearance, markdown or liquidation strategies for slow-moving inventory
Raise purchase orders with approved suppliers
Manage order timelines from placement through to delivery
Track production schedules and shipment dates
Ensure purchasing decisions align with sales forecasts and cash flow requirements
Monitor supplier performance and delivery accuracy
Liaise with suppliers regarding:
Purchase orders
Delays
Product specifications
Inventory Control
Maintain accurate inventory records across all systems
Conduct regular stock reconciliations and investigate discrepancies
Work closely with Warehouse and Operations teams to ensure inventory accuracy
Support annual and cycle stocktakes
Monitor inventory movements including:
Incoming stock
Returns
Damaged stock
Write-offs
Transfers
Reporting & Analysis
Monitor key inventory KPIs
Provide recommendations to improve inventory efficiency and reduce stock holding risk
Present inventory insights to leadership team
Produce weekly inventory reports including:
Stock on Hand
Weeks/Months of Cover
Sell Through Rates
Product Launch Support
Coordinate inventory requirements for new product launches
Ensure launch quantities align with forecast demand
Work closely with the Product & Brand Manager to manage launch timelines
Support range reviews and SKU rationalisation projects
Assist with product lifecycle management from launch through to clearance
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