The Company
Our client is a highly regarded international professional services organisation with a collaborative, inclusive and people-focused culture.
With a well-established Brisbane office and employees located across Australia and the broader Asia-Pacific region, the business offers a professional yet welcoming working environment.
The team values safety, quality, sustainability and delivering a positive experience for employees, clients and visitors.
The Appointment
An opportunity is available for an experienced and proactive Office Administrator / Coordinator to provide hands-on support across office administration, facilities, employee onboarding, events and general business operations.
Initially, the position will workthree days per week, approximately six hours per day.
The successful candidate will be responsible for ensuring the office operates smoothly while providing a welcoming and professional first point of contact for visitors, employees, suppliers and service providers.
This is a varied position suited to someone who enjoys taking ownership, solving problems and supporting a busy professional office.
Key Responsibilities
Your responsibilities will include:
Managing reception duties, incoming telephone enquiries, visitors, deliveries and couriers
Coordinating meeting room bookings, visitor access and office inductions
Managing office facilities, maintenance requests, building access, keys and security cards
Liaising with cleaners, maintenance contractors, IT providers, suppliers and other external vendors
Ordering stationery, office supplies, catering, consumables, branded merchandise, equipment and PPE
Maintaining meeting rooms, kitchens, shared spaces, storage areas and general office presentation
Monitoring shared administration inboxes and distributing or responding to enquiries
Assisting with invoices, expense claims, purchase orders, supplier onboarding and accounts payable processes
Maintaining office registers,



supplier records, contact lists, access registers and compliance documentation
Supporting employee onboarding and offboarding, including workstation preparation, office access and introductory communications
Coordinating internal meetings, training sessions, team events and employee engagement initiatives
Preparing internal communications, notices, event invitations and basic marketing materials
Assisting with LinkedIn content, office signage, photography and event communications
Supporting workplace health, safety and quality activities, including first aid supplies, emergency contacts, safety notices and local training
Providing general administrative support, document formatting, meeting coordination and office troubleshooting
About You
To be successful in this position, you will ideally have:
Previous experience in office administration, office coordination, facilities, reception or business support
Strong organisational skills and the ability to manage a broad range of competing priorities
A proactive approach and willingness to take ownership of office-related tasks
Excellent written and verbal communication skills
Confidence communicating with employees, visitors, suppliers and senior stakeholders
Strong attention to detail and experience maintaining accurate records and registers
Experience coordinating meetings, catering, events or employee activities
Confidence using Microsoft Office, SharePoint and online business systems
The ability to troubleshoot day-to-day office issues and identify practical solutions
A friendly, professional and service-oriented approach
The Benefits
Genuine part-time opportunity offering work-life balance
Three working days per week, initially six hours per day
Varied and engaging position with responsibility across the broader office
Supportive, professional and collaborative team setting
Opportunity to work with a respected international organisation
Modern Brisbane office location
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📌 Office Coordinator (Queensland)
🏢 Appoint
📍 Queensland