This Role:Focuses on accounts payable, accounts receivable, and general administration functions to ensure productive property management administration.
An Overview of the role:
Accounts Payable
Process invoices for payment, ensuring accuracy and timeliness
Set up new suppliers in the system
Manage purchase orders and track payments
Reconcile processed work and maintain historical records
Manage petty cash and corporate credit card expenses
Accounts Receivable
Issue copies of tax invoices and statements to tenants upon request
Collect and process rent payments, including follow-up on late payments
Assist the SML team with managing the casual mall leasing bookings
Assist the Retail Manager with reconciling tenant accounts
Process tenant recoveries (e.g. utilities, outgoings, Cat 1's)
Assist with arrears management and reporting
Assist the Retail Manager in preparing monthly financial reports and client reporting
Support budget and forecast preparation
Assist the Marketing Manager in collating sales figures from tenants
Process rent reviews and update billing details
Assist the Retail Manager with outgoings reconciliations and adjustments
Assist with annual audit processes
Lease Administration
Maintain accurate lease registers and tenancy schedules
Assist the Retail Manager with the process of lease assignments (LAAFS)
General Administration
Assist the Team with customer service
Manage office supplies and stationery orders
Maintain filing systems and records (Sharepoint)
Support Centre Manager, Retail Manager, Operations Manager, and Marketing Manager as needed
Reporting
Prepare and distribute various reports (e.g., arrears, occupancy, financial performance)




Assist in compiling monthly client reports and annual business plans
Sounds like you?
This is what we are looking for:
Knowledge of lease administration processes
Experience with property management software (e.g. MRI) highly desirable
Exceptional communication and multitasking skills
Strong organizational and time management abilities
Attention to detail and high degree of accuracy
Ability to work independently and as part of a team
Professional and proactive attitude
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
What you can expect from us:
You'll join an entrepreneurial, inclusive culture.
One where the best inspire the best.
Where like-minded people work naturally together to achieve great things.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.
Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.
JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.
We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.
We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
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📌 Administration Manager (New South Wales)
🏢 Jll
📍 New South Wales