Civil Projects Administrator – Office Based
Gold Coast | Civil Construction | Full-Time Position
We are seeking a reliable, organised and detail-focusedCivil Projects Administratorto support our growing project management team.
This is primarily anoffice-based position, with opportunities to visit and assist at our civil construction sites across theGold Coast, Sunshine Coast and Hervey Bay regions, as well as other locations where future projects may take us.
This is an excellent opportunity for someone who enjoys keeping projects organised, supporting busy teams and becoming an significant part of a growing civil construction business.
About the Role
Working closely with our project manager and site teams, you will help ensure project documentation, materials, compliance records and daily administrative requirements are completed accurately and on time.
Your responsibilities will include:
Providing day-to-day administrative support to the project management team
Coordinating, ordering and tracking materials required for site operations
Maintaining accurate and up-to-date project and site diaries
Assisting with subcontractor and supplier onboarding
Coordinating deliveries and communicating with suppliers
Preparing and maintaining workplace health and safety documentation
Monitoring pre-starts, daily dockets, checklists and compliance records
Organising project files, correspondence, purchase orders and cost-code information
Following up outstanding documentation from employees and subcontractors
Communicating with the project manager, supervisors, suppliers and site personnel
Travelling to project sites to provide additional assistance when required
About You
We are looking for someone who is proactive, dependable and confident working in a fast-paced environment.
To succeed in this role, you will have:
Strong organisational and time-management skills
Excellent attention to detail and accuracy
Clear and professional communication skills




The ability to prioritise tasks and follow matters through to completion
Confidence working independently and as part of a team
Good computer skills, including Microsoft Office and Excel
A willingness to learn and become involved in different areas of project delivery
A current driver licence and the ability to travel occasionally when required
Previous experience in civil construction, project administration, WH&S; administration or a similar role would be highly regarded.
However, it is not essential for the right person who brings a positive attitude, strong work ethic and willingness to learn.
Our Workplace Culture
We are committed to helping change the culture of the civil construction industry by creating a workplace built onrespect, teamwork, inclusion and equal opportunity.
We are proud to have women working throughout our business, including in site-based and project management roles.
We value the different skills, experiences and perspectives every team member brings, and we encourage applications from people of all backgrounds.
We want our employees to feel supported, respected and confident in building a long-term career within the civil construction industry.
What We Offer
A primarily office-based position with occasional site involvement
Exposure to a diverse range of civil construction projects
A supportive and inclusive team environment
Ongoing work within a growing business
Opportunities to develop your knowledge of civil project delivery
Genuine potential for career development and increased responsibility
A workplace where initiative and hard work are recognised
If you are organised, proactive and ready to contribute to a growing civil construction team, we would love to hear from you.
Apply through SEEK with your current résumé and a brief cover letter outlining your relevant experience and why you would be a great fit for the role.
For more information about the position, contactLisa on ******** ***, or email your résumé ******.

📌 Civil Site Administration (Gold Coast)
🏢 Forgate Contracting
📍 Gold Coast