Spencer Health is a national health organization focusing on the assessment and treatment of children, adolescents, families and adults.
We have a special interest in Neurodivergent presentations supporting children and adults presenting with ADHD and Autism in a neuroaffirming way.
Our team provides services to Hornsby, Gladesville, Mosmanand surrounding suburbs of the North Shore, Northern Beaches, and Melbourne CBD.
Spencer Health's team is made up of clinical psychologists and registrars, registered psychologists, provisional psychologists, paediatricians, speech pathologist, art therapists and an amazing administration team.
Our Organisation is well known as a"CentreOf Excellence" and is proud to be an employer of choice.
About the Role
We are seeking ahighly motivated and autonomous Administration Assistantto join our Mosman team full-time.
This is an exciting and varied role that includes front-of-house reception duties and general admin support for our clinicians.
You will be primarily based in Mosman but must be flexible and willing to provide coverage at our other locations (e.g., Hornsby) in the event of annual or sick leave.
This role suits someone who is friendly, adaptable, detail-oriented, and thrives in a dynamic and collaborative healthcare setting.
Key Responsibilities
Front desk reception: welcoming clients, managing phone and email enquiries
Scheduling appointments and managing clinician diaries




Providing administrative support to psychologists, paediatricians, and art therapists
Processing payments, Medicare claiming, and invoicing
Liaising with families and referrers in a professional and compassionate manner
Maintaining accurate records and ensuring confidentiality
Supporting smooth daily operations across sites when required
What We're Looking For
Previous experience in administration or reception, ideally in a healthcare or allied health setting
Exceptional organisational skills and attention to detail
Strong interpersonal and communication skills
Ability to work independently and manage competing priorities
Confident using Microsoft Office and clinical software systems
A warm and qualified manner when liaising with families and children
Willingness to travel to other sites occasionally, depending on resourcing needs
Understanding of neurodivergence and/or experience working in a child or mental health setting
Familiarity with Medicare billing and NDIS processes
Familiarity with Halaxy (or similar practice management software)
Experience supporting allied health or medical professionals
Why Join Us?
A welcoming, supportive, and purpose-driven team
An opportunity to be part of a growing and values-aligned organisation
A varied and rewarding role supporting meaningful work
Autonomy in your day-to-day responsibilities
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📌 Administration Support Officer (Sydney)
🏢 Spencer Health
📍 Sydney