Pop-Up Therapy Pty Ltd is seeking a dedicated and organisedAdministration professionalto join our team on apart-time basis.
This role is based inTarragindi, QLD ****and offers the perfect opportunity to support our operations while maintaining a flexible work arrangement.
As Administration staff, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and contributing to an excellent client experience.
This position is essential to our business, allowing our therapy professionals to focus on delivering quality care to our clients.
What you'll be doing
Your key responsibilities will include:
Managing reception duties and providing a warm, professional welcome to clients and visitors
Scheduling and coordinating therapy sessions and appointments using our booking systems
Answering and directing telephone enquiries in a courteous and efficient manner
Processing administrative paperwork, including client intake forms and documentation
Maintaining accurate client records and databases whilst ensuring confidentiality and compliance with privacy requirements
Handling mail distribution, filing and general office organisation
Supporting the wider team with ad-hoc administrative tasks and projects as needed
Liaising with clients regarding appointment confirmations and follow-ups
Managing office supplies and equipment inventory
What we're looking for
To succeed in this role, you will need:
Proven experience in administration, reception or a similar office support role
Excellent written and verbal communication skills with a professional manner
Strong organisational abilities with attention to detail




Proficiency with Microsoft Office Suite and experience using appointment scheduling software (Splose experience desirable)
Demonstrated ability to multitask and prioritise in a busy environment
A commitment to maintaining confidentiality and understanding of privacy principles, particularly in a healthcare setting
Friendly, approachable demeanour with robust customer service orientation
Reliability and punctuality
Experience in a healthcare, therapy or wellness environment is desirable but not essential
What we offer
Pop-Up Therapy Pty Ltd is committed to creating a supportive and inclusive workplace.
We offer:
Flexible part-time hours that work around your schedule
A welcoming team environment with a focus on collaboration and mutual support
Opportunities to develop your skills in a meaningful healthcare setting
A positive team culture
A role that contributes positively to clients' mental health and wellbeing journeys
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About us
Pop-Up Therapy is a mobile paediatric occupational therapy service dedicated to helping children and families thrive.
We provide high-quality, family-centred occupational therapy services across homes, schools, childcare centres, and community settings.
Our team is passionate about empowering children to build confidence, develop skills, and participate fully in everyday life.
We value professionalism, empathy, and a genuine commitment to client wellbeing.
We pride ourselves on creating a supportive workplace culture where our team members feel valued and motivated to do their best work.
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📌 Administration (Brisbane)
🏢 Pop-Up Therapy
📍 Brisbane