Cox Purtell Staffing Services - Newcastle West NSW
Site Administrator | Large-Scale Construction Project | Newcastle West | 6-Month Contract
Our client, a well-established construction company delivering a major project in Newcastle West, is seeking an experienced Site Administrator to join their team on a 6-month temporary contract, with potential for extension based on project timelines.
This is a great opportunity for an administration qualified with construction industry experience to support a large-scale site team through a critical delivery phase.
This role is an on-site position and is not open to remote workers.
About the Role
Reporting to the Project Manager, you'll provide immediate support across project administration, contracts, document control, and site coordination - working closely with the Project Manager and Contracts Administrator to ensure the project is delivered on time, on budget, and to a high standard of quality and safety.
Provide immediate administrative support to the Project Manager
Manage collation and distribution of shop drawings
Review and help resolve coordination conflicts; raise RFIs as required
Review contractor and short-term programs
Administer defect rectification within program timeframes
Assist with the IMS process, and collation of maintenance manuals and as-built documentation
Support the Contracts Administrator with subcontractor and supplier procurement,



including scopes of works, tender documentation, tender list preparation, and vetting/recommending tenders
Assist with the coordination and letting of subcontracts in line with the construction program and head contract requirements
Help administer subcontractor performance against scope and program, including variations, EOTs, and payments
Assist with cost control, forecast revisions, and project financial reporting
Support planning and programming activities, and maintain procurement/off-site activity schedules and supply registers
Assist in maintaining preliminaries costs within budget
Perform designated safety roles in accordance with company WHSE policy
About You
Previous experience as a Site Administrator or Contracts Administrator within construction (essential)
Working knowledge of subcontractor procurement, tendering, and contract administration processes
Basic understanding of construction scopes of works and programming
Strong document control and organisational skills, with high attention to detail
Proficient in MS Office; experience with construction management software highly regarded
What's on Offer
Competitive hourly rate + superannuation
6-month contract with potential for extension
ASAP start
Join a well-established construction company delivering a high-profile project in Newcastle West
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📌 Site Administrator (New South Wales)
🏢 Cox Purtell Staffing Services
📍 New South Wales