We are looking for a recent Site Administrator to join our team at Dendrobium Coal Mine. The Site Administrator provides comprehensive administrative support to the Project Manager and site operations team. This role is responsible for coordinating daily site administration functions including document control, timesheet processing for 110 underground employees, mobilisation support, procurement assistance, and ensuring compliance with site protocols and procedures.

Key Responsibilities
Provide a high degree of administrative support to meet Cougar Drilling operational needs
Maintain the following databases:
Gas Drainage database includes hole profiles, CSV data, drill logs and notes
Leave Planner
Manning Spreadsheet
Record take 2's weekly and send to Safety and Compliance team
Assist payroll by collecting timesheets and verifying accuracy of information supplied, leave forms, and follow up any queries
Process annual clothing orders
Assist with purchasing requests and site access applications




Work with the training department to collect training documents and notify employees when training requirements are near expiry

What We're Looking For
Minimum 4 years experience with site administration
Outstanding organisational skills and the ability to handle multiple projects/tasks simultaneously
Ability to learn rapid, source out information when needed and work independently in a task-oriented manner
Accuracy and strong attention to detail with the ability to recognise errors, solve problems and make corrections as needed
Ability to prioritise tasks in a fast-paced environment
Solid team player, willing to help out and assist others when needed

Why us?

Cougar has the tenacity and determination to be the best; it's in our DNA. More than just a job, we live it. Every day is a journey of strength and passion. This role will offer:
Fitness passport
EAP and Check in support
Supportive culture focused on innovation
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📌 Site Administration Officer Port Kembla
🏢 Cougar Drilling
📍 Port Kembla