Are you an organised, proactive individual with a passion for supporting others and delivering exceptional service? We're seeking an Office Support Assistant to join our team who is ready to hit the ground running in a role where no two days are the same!
This position suits someone who enjoys variety, takes ownership of their work, and is comfortable managing priorities.
About the Role
The Office Support Assistant plays a key role in maintaining a welcoming and productive workplace, helping create a positive office experience for both staff and clients.
You'll support the Office Manager within the Accounts team, as well as the wider operations and technical support teams, to deliver exceptional customer service and an office that runs smoothly.
Hours:
8:30am – 5:00pm, Monday to Friday onsite at our Bella Vista office
Full training is provided.
Key Responsibilities
Reception duties, including answering phones, responding to customer enquiries, maintaining the office space, and keeping office supplies and kitchen facilities well stocked
Customer service and account management, including accounts receivable duties such as payment receipts, statements, invoicing,



and quarterly follow-ups
Coordinating office supplies, stock ordering, and general office maintenance
Sales admin duties, including order fulfilment, sales order processing, and invoicing
Preparing and managing execution of customer contracts and internal documentation
Coordinating staff meetings and events, including calendar scheduling and meeting minutes
Maintaining accurate office and customer records
Supporting culture initiatives to boost team engagement
About You
You'll thrive in this role if you bring:
Previous administration or reception experience
Solid organisational skills and attention to detail
Proficiency in MS Office, with a willingness to learn new software and technology
Strong customer service skills and a service-oriented mindset
Comfort working with clients and team members from diverse backgrounds
The ability to work independently and as part of a team, with initiative and a growth mindset
Experience with CRM/ERP systems such as NetSuite
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📌 Office Support Assistant (New South Wales)
🏢 PeopleKey
📍 New South Wales