BGIS Global Integrated Solutions Canada – Sydney NSW
Permanent
4mo ago , from BGIS Global Integrated Solutions Canada
Administration Assistant
Location: Penrith, New South Wales
Company: Power Protect
Employment Type: Full-Time, 6-Month Fixed-Term Contract (Office-Based)
The Role
We're seeking an organised and proactive Administration Assistant to support our contract team in Penrith. In this role, you'll play a key part in keeping operations running smoothly by managing daily administrative tasks, coordinating contract documentation, assisting with subcontractor management, processing invoices, and ensuring compliance with BGIS systems and safety standards. This is a fast-paced position that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while supporting a high-performing service delivery team.
Why You'll Love Working With BGIS
Competitive salary with yearly increases
Career growth - structured development pathways
Supportive and collaborative team environment
Recognition & rewards - spot recognition vouchers and $2,000 referral bonus
Discounts on a wide range of products & services
Fitness Passport - discounted access to gyms and aquatic centres nationwide
Paid parental leave & volunteer leave
Safe systems and supportive leadership
What You'll Be Doing
Manage financial transactions, including invoice processing and budget monitoring
Perform general administrative duties (filing, answering calls, mail, document preparation)
Maintain contract documentation and support subcontractor coordination
Assist with compliance documentation across QA, WHS and environmental systems
Support reporting,



presentations and client correspondence
Assist with maintenance, insurance and contract projects as required
Maintain accurate data entry in maintenance management systems
Support customer satisfaction and help meet contract KPIs
Liaise with internal teams, clients and subcontractors
Your Education, Experience & Skills
Previous experience in a similar administrative role
Robust understanding of QA, WHS and compliance systems (desirable)
Excellent written and verbal communication skills
Strong organisational skills and attention to detail
Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
Ability to multitask and prioritise effectively
Experience with CMMS systems (desirable)
Ability to work independently and within a team
Australian working rights (essential)
About Power Protect
Power Protect is part of BGIS Technical Services - a leading provider of critical power and energy infrastructure services across Australia. We specialise in the maintenance, installation, and upgrade of uninterruptible power supplies (UPS), DC systems, generators, and related critical power equipment. Backed by BGIS's global network of 12,000 people, Power Protect combines deep technical expertise with a strong commitment to safety, reliability, and client satisfaction. We support essential infrastructure across government, healthcare, defence, commercial, and critical environments where uninterrupted power is vital. Learn more about us here: /
We are an equal opportunity employer and strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ individuals, and people from culturally diverse backgrounds.
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📌 Administration Assistant (New South Wales)
🏢 BGIS Global Integrated Solutions Canada
📍 New South Wales