About the role
We are seeking a dedicated and organised
Admin/Office Coordinator
to join our team in
Rockhampton, QLD
. This is a
full time or part time depending on the applicant
that plays a crucial role in the smooth operation of our office. As Admin/Office Coordinator, you will be the backbone of our administrative function, ensuring that our office runs efficiently and that all team members have the support they need to perform at their best. This position is essential to maintaining our high standards of service delivery and supporting the strategic objectives of KOOL LEC PTY LTD.
Key responsibilities
Managing general office administration, including maintaining filing systems, managing correspondence, and organizing office supplies and equipment
Coordinating office schedules, bookings, and meeting arrangements for staff and clients
Using of our management program Aroflo and Xero
Maintain compliance documentation, service reports and safety records
Providing administrative support to management and team members across the organization
Answering and directing telephone calls, emails, and other enquiries in a professional manner
Processing invoices, expenses, and other financial documentation as required
Maintaining accurate records and databases, ensuring information is organized and up to date
Assisting with event coordination, office projects, and special initiatives as needed
Liaising with external providers and vendors to ensure quality service delivery
Supporting the reception area and providing general front-of-office duties




Contributing to a positive and organised office environment through proactive problem-solving and attention to detail
What we're looking for
Proven experience in an administrative or office coordination role, ideally within a busy office environment
Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively
Strong written and verbal communication skills, with the ability to interact professionally with staff, clients, and external contacts
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
Demonstrated attention to detail and accuracy in all administrative tasks
A proactive and collaborative approach, with the ability to work independently and as part of a team
Reliability and a commitment to meeting deadlines
Flexibility and willingness to support various areas of the business as required
Preferred: Experience with office management software, scheduling systems, or database management
What we offer
At KOOL LEC PTY LTD, we are committed to supporting the wellbeing and development of our employees. We offer a competitive full-time or part-time position with a supportive and inclusive workplace culture. Our team benefits from a collaborative environment where your contributions are valued and recognized. We encourage professional development and provide opportunities for skill enhancement and career growth. We also offer flexibility in how our team members work, ensuring a healthy work-life balance. As part of our team, you'll have the opportunity to make a real difference and be part of an organization that genuinely cares about its people.
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📌 Admin/ Office Coodinator (Rockhampton)
🏢 KOOL LEC
📍 Rockhampton