Doolan is a privately owned civil, plumbing and maintenance business based in North-Western Sydney. Established in ****, Doolan has continued to grow across civil infrastructure, plumbing, maintenance and related services.
We are a practical, hands-on business with a strong focus on safety, quality, customer service and getting the job done properly. Our culture is friendly and supportive, but also accountable, time-conscious and results-driven.
As the business continues to grow, we are looking for a reliable and organised
Administration / Office Assistant
to support the day-to-day running of our office.
About the Role
This is an on-site role based at Doolan's North-Western Sydney office, supporting general office operations, reception, staff amenities, document control and administration support.
The role is important in helping ensure the Doolan office operates in an organised, professional and effective manner.
Duties will include:
Answering phones and directing calls and messages appropriately
Greeting visitors and assisting with general reception duties
Maintaining office supplies, stationery and staff amenities
Keeping shared office areas clean, stocked and presentable
Assisting with induction administration, uniforms and employee documentation
Collecting, scanning, filing and maintaining tickets, licences, certificates and records
Maintaining spreadsheets, registers and general office records
Assisting with filing, archiving, laminating and document support
Supporting Procore entries and administration where required
Assisting with birthday cards, internal communication and general office coordination




About You
We are looking for someone who is reliable, organised and willing to take ownership of their work.
You will be someone who enjoys keeping things in order, helping others and following through on tasks without needing to be chased.
You will bring:
Previous administration, reception or office support experience
Good attention to detail
Strong organisation and follow-up skills
A friendly and professional phone manner
Confidence dealing with staff, visitors and suppliers
Basic Microsoft Office and spreadsheet skills
Ability to manage multiple tasks in a busy office environment
A positive attitude and willingness to help where needed
Reliability, punctuality and pride in your work
Experience in construction, trades, plumbing, civil or maintenance environments would be helpful, but is not essential.
What We Offer
In return, Doolan offers a supportive and down-to-earth workplace where your contribution will be valued.
This is a busy office environment where no two days are exactly the same. You will have the support, guidance and tools needed to perform the role well.
Join a growing and stable business
Supportive and friendly team environment
Practical, hands-on role with variety
Opportunity to work across a busy construction and services business
Strong team culture built around safety, quality, respect and accountability
At Doolan, employment decisions are based on merit, attitude, capability and fit for the role. We are committed to a respectful and inclusive workplace and welcome applications from people of all backgrounds.
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📌 Administration/Office Assistant (Brisbane)
🏢 Doolan Co
📍 Brisbane