Purchasing Administrator / Accounts Payable Officer | Higher Education | Sydney | $80,000–$90,000 + Super (HEW 4)
The Opportunity
A leading university in Sydney is seeking a Purchasing Administrator / Accounts Payable Officer to join their finance team.
This is an excellent opportunity for someone with procure-to-pay (P2P) experience who enjoys working in a collaborative setting and is looking to develop their career within the higher education sector.
This role combines purchasing administration with accounts payable responsibilities, supporting the smooth operation of the procurement function while ensuring suppliers and purchase orders are managed efficiently.
The Role
Working as part of a supportive finance team, you'll be responsible for maintaining supplier records, supporting the purchase order process, and ensuring invoices are processed accurately.
You'll also play a key role in supporting ongoing system enhancements, so we're looking for someone who is tech-savvy and comfortable working with finance systems.
Key Responsibilities
Manage supplier onboarding and vendor maintenance
Process purchase orders and provide PO support to internal stakeholders
Perform three-way matching, invoice processing, and reconciliations
Maintain purchasing system data and support procurement administration




Liaise with suppliers and internal departments to resolve queries
Ensure procurement processes comply with university policies
Assist with system improvements and implementation activities
About the Candidate
Previous experience within a Procure-to-Pay (P2P), Purchasing Administration, or Accounts Payable role
Strong understanding of purchase orders, supplier onboarding, invoice processing, reconciliations, and vendor maintenance
Tech-savvy with exposure to finance systems or system implementations
Oracle experience will be highly regarded
Robust attention to detail and excellent organisational skills
A personable team player with a proactive and customer-focused approach
Experience within higher education or another large, complex organisation is advantageous but not essential
What's on Offer
Salary of$80,000–$90,000 + Super (HEW 4)
Opportunity to join a leading university in Sydney
Supportive and collaborative team environment
Exposure to systems and process improvement initiatives
Excellent career development opportunities within higher education
If you're an experienced Purchasing Administrator or Accounts Payable skilled looking to join a purpose-driven organisation where you can make an impact, we'd love to hear from you.
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📌 Purchasing Administrator (New South Wales)
🏢 Charterhouse
📍 New South Wales