Medical Personal Assistant /Administration
Immediate Start
Hourly rate: $40 - $42 + super = $80,000 - $82,000 + super (Dependant on experience)
Based in Sydney CBD + North Sydney + Northern Beaches location
Permanent Full-time (across 4 days per week)
Immediate Start
Hourly rate: $40 - $42 + super = $80,000 - $82,000 + super (Dependant on experience)
Monday - Thursday schedule
Based in Sydney CBD + North Sydney + Northern Beaches location
Organisation
As a leading practice specialising in women's health, we pride ourselves on delivering world-class patient care with state-of-the-art technology and a team of experts.
Join us in our mission to make a positive impact on the lives of our patients every day.
This role will be based in Sydney CBD (1 day) | North Sydney (2 days) + Northern Beaches clinic (1 day).
Role
As the Medical PA/Admin, you will be the heartbeat of the front desk, you'll wear multiple hats, ensuring the smooth operation of both administrative and PA function.
Your role will be pivotal in creating an environment where patients feel not just seen, but truly cared for.
Your exceptional communication skills and friendly demeanor will set the tone for our patients' experience from the moment they walk through the door.
Key Responsibilities




Provide high-level administrative and operational support to the Doctor and Clinic Manager.
Manage complex calendars, appointment scheduling, meetings, and travel coordination.
Handle incoming calls and patient enquiries with professionalism, empathy, and discretion.
Maintain accurate and confidential patient records in line with privacy and compliance standards.
Coordinate with medical staff to schedule procedures, consultations, and follow-up appointments.
Process patient paperwork, including insurance forms and medical history questionnaires, with attention to detail and accuracy.
Provide administrative support to medical staff, including typing correspondence, preparing documents, and organising meetings.
Requirements
Must have Proven medical personal assistant /admin experience in a similar specialist clinic (minimum 3 years)
Must have proven practice management software experience (minimum 1 year)
Available to work 4 days per week at assigned clinic (3 sites)
Strong interpersonal skills with a genuine focus on delivering excellent customer experiences.
Positive, proactive attitude with the ability to perform effectively in a quick-paced environment.
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📌 Medical Personal Assistant /Administration (Sydney)
🏢 Talent Connect Australia
📍 Sydney