Join a growing fire services contractor with a reputation for quality and innovation.
With our continuing business growth and successful delivery of major projects, Pyrologic Fire Services is seeking a proactive and experienced
Office Manager & Bookkeeper
to lead our head office administrative operations in Castle Hill.
This is a pivotal, full time role ideal for someone with a strong background in office administration, invoicing, receivables management, and contract administration. Experience in construction or subcontracting environments is highly desirable.
About Us
Pyrologic Fire Services is a fast-growing, medium-sized fire services contractor specialising in the design, installation, and servicing of fire protection and detection systems. With a team culture focused on excellence, safety, and long-term relationships, we deliver high-impact fire protection solutions across NSW.
About the Role
In this role, you'll be responsible for the efficient running of office and financial administration, directly supporting our project teams, site staff, and management. You'll lead our small but dynamic admin team, drive system improvements, and ensure compliance with contracts and invoicing processes.
Key Responsibilities
Oversee day-to-day
office admin
functions and internal coordination
Manage and streamline
invoicing
,
receivables tracking
, and project billing
Maintain accurate client and supplier records; follow up on outstanding accounts
Coordinate and monitor




contract administration
, including compliance documents, registrations, and subcontractor agreements
Assist with payroll preparation and liaise with the finance team on job costing
Develop and maintain internal systems, procedures, and office policies
Provide general executive and project support across the business
Supervise a small team of admin staff and ensure deadlines are met
What We're Looking For
Proven experience in
office administration
or
admin management
(3+ years preferred)
Strong understanding of
invoicing
,
accounts receivable
, and
contract admin
workflows
Excellent computer skills—MS Office and Xero experience is essential
Exceptional organisational skills and attention to detail
Clear communication and a confident, proactive approach
Construction, building services or trade-based admin experience (desirable)
Certificate IV or higher in Business Administration, Finance, or a related field (preferred)
What We Offer
Competitive salary package and annual performance review
Flexible work arrangements negotiable after probation
Work with a respected, high-performing team
Professional development and upskilling opportunities
Centrally located in Sydney Olympic Park. Relocating to a brand new office in Castle Hill in 4 weeks
Long-term role in a growing business with real career pathways
Join a company that values initiative, reliability, and teamwork.
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📌 Office Manager & Bookkeeper (New South Wales)
🏢 Pyrologic Fire Services
📍 New South Wales