About the Opportunity

An exciting prospect for an experienced Executive Assistant to support a passionate executive within a large, complex faculty at a leading tertiary institution. This role sits at the heart of a faculty undergoing significant change, offering genuine visibility, variety, and the chance to contribute to the education and research outcomes of a large academic community. You'll be working closely with an executive known for their deep commitment to teaching and student outcomes, within a faculty spanning multiple schools, professional programs, and a significant research portfolio.

Key Responsibilities
Provide high-level administrative and executive support to a senior academic leader
Manage complex electronic diaries, meeting schedules and travel across multiple campuses
Coordinate committee and governance meeting activities, including scheduling, documentation and minute taking
Prepare budgets, manage financial delegations and reconcile accounts on behalf of the executive
Draft correspondence, reports and documents, handling confidential student, staff and academic matters with discretion
Coordinate portfolio-relevant projects, including academic, research and accreditation initiatives
Organise events,



workshops and functions across the faculty
Liaise with a broad range of stakeholders - academic staff, students, professional bodies, government and industry
Support the smooth running of a faculty with a large number of accredited programs and a strong research and teaching focus

About You
Proven experience as a Senior Executive Assistant, ideally within a university, education, or large complex organisation
Comfortable navigating the pace, politics and priorities of a busy academic setting
Excellent interpersonal, communication and stakeholder engagement skills across all levels
Strong discretion and sound judgment when handling confidential and sensitive matters
Ability to manage competing priorities independently in a quick-paced, ever-changing environment
Adaptable, down-to-earth, and genuinely invested in supporting good outcomes for students and staff

What's on Offer
Permanent position within a leading tertiary institution
Competitive salary
Cross-campus role based in Brisbane
The opportunity to support a well-regarded, teaching-focused executive during a pivotal time for the faculty
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📌 Executive Assistant Queensland
🏢 Itoh Talent Partners
📍 Queensland