Administration Coordinator | Fixed-Term Part-Time (6 Months)
Location
Surry Hills - office-based.
Agency
McKenzie Partners
Hours
***** hours per week (some schedule flexibility), with additional hours when necessary.
Contract
6-month fixed-term contract (possible extension).
Includes pro-rata annual and personal leave entitlements.
About the Role
We are seeking a highly organised, proactive Office Coordinator to join our full-service Creative and Media agency.
This is an internal office coordination and administrative support role.
You will provide supporting admin to the CFO and help keep day-to-day agency operations running smoothly.
This is an entry-level role - no accounting qualifications required - but the reconciliation and invoicing work demands someone who is genuinely comfortable working with numbers.
Key Responsibilities (not limited to)
Finance Administration
Support end-of-month invoicing, including data entry, reconciliation, and invoice distribution.
Reconcile major supplier invoices (Google, Meta, Amex) - high volume (approx. ******* invoices per supplier each month), routine in nature but requiring accuracy and consistency.




Maintain and update records in Accountability (our internal ERP system) - full training provided, no prior experience necessary.
Manage early-stage debt collection: monitoring outstanding accounts and compiling a follow-up list for the Account Service team to action (not client-facing calls).
Office & Operations
Office supplies procurement
Office events and functions
Equipment setup and maintenance
Internal systems and platform upkeep
Travel bookings and logistics
What We're Looking For
Approximately 1 year of experience in admin or office support.
Confident using Microsoft 365, particularly Excel (at least basic level).
A genuine numbers person - comfortable working with figures, spotting discrepancies, and handling high transaction volumes accurately.
No accounting qualification required.
Solid attention to detail and organisational skills.
Reliable, able to manage multiple tasks, and work well in a team.
If this sounds like you, we'd love to hear from you.
#J-*****-Ljbffr

📌 Admin Coordinator (New South Wales)
🏢 McKenzie Partners
📍 New South Wales