Office Administrator / Allocations Administrator

We’re a locally owned earthmoving business supporting residential construction across SEQ. We’re looking for a motivated, detail‑driven Office Administrator within our Allocations team who enjoys variety, clear communication, and improving how things run.

This is a full‑time, office‑based role in a busy environment where your initiative and ideas genuinely make a difference.

About the Role

You’ll support daily admin and allocations — helping customers, subcontractors and internal staff keep information flowing smoothly. Working within a small, friendly team, you’ll be someone who’s organised, confident on the phone, and comfortable juggling multiple jobs while maintaining strong WHS and compliance admin.

Key Responsibilities
Handle calls/messages and record accurate bookings
Confirm job details and follow up missing information
Manage a busy phone line calmly and professionally
Assist with coordinating machines, trucks and subcontractors
Maintain WHS, SWMS, inductions, compliance and maintenance records
Enter job details and update operator/subcontractor information in EQUIPR




Share accurate information with the team, subcontractors and clients
Help streamline workflows and strengthen systems
General office duties — Credit card receipts, basic accounts support, team inbox management
Admin experience — 1–2 years in a fast‑paced admin role
SEQ knowledge — Familiar with local suburbs/roads
Explicit, confident customer and team communication
Strong organisation and attention to detail
Interest in improving workflows and WHS admin
Calm, adaptable, quick thinking
Fast and accurate data entry
Confident and skilled phone manner
Proactive, solutions‑focused and can take initiative
Microsoft Office — Word, Excel, Outlook
Database experience — Prior experience preferred
Availability — Monday–Friday (Morning shift) occasional on‑call rotation
Work rights — Required

Why Join Us

You’ll join a small, supportive team where curiosity is encouraged, ideas are welcomed, and improving how we work is part of everyday operations.
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📌 Office Administrator / Allocations Administrator Brisbane
🏢 Working Bucket
📍 Brisbane