7d ago , from Illawarra Mercury Job Board
TMJ Clinics Pty Ltd is seeking a dedicated and organised full-time
Clinic Administration Assistant
to join our team in Sydney. As a Clinic Administration Assistant, you will be the backbone of our clinic's daily operations, ensuring smooth administrative processes and providing excellent support to both clinical staff and patients. This role is essential to maintaining the efficiency and professional standards of our healthcare facility.
Key responsibilities
Managing patient appointments, scheduling, and calendar organisation using clinic management systems
Greeting and registering patients at reception, ensuring a welcoming and skilled first impression
Collecting and processing patient information, insurance details, and medical history forms
Answering telephone enquiries and directing calls appropriately to clinical or administrative staff
Processing patient invoices, managing payments, and maintaining accurate financial records
Maintaining confidential patient files and ensuring compliance with medical privacy regulations
Coordinating communication between patients, healthcare providers, and external organisations
Ordering and managing clinic supplies and equipment inventory
Performing general administrative duties including data entry, filing, and document preparation
Supporting the clinic team with ad hoc tasks to ensure smooth day-to-day operations
What we're looking for
Previous experience working in a healthcare, medical, or clinical setting, with exposure to medical administration
Proficiency in using medical practice management software and Microsoft Office Suite
Strong organisational and time management skills, with the ability to prioritise multiple tasks




Excellent written and verbal communication skills and professional demeanour
Demonstrated ability to maintain patient confidentiality and understand healthcare privacy requirements
Customer service excellence with patience and empathy when dealing with patients
Accuracy and attention to detail in administrative and data entry tasks
Ability to work independently and as part of a collaborative healthcare team
Reliability, professionalism, and a commitment to providing quality support to the clinic
What we offer
TMJ Clinics Pty Ltd is committed to fostering a supportive and professional workplace environment.
We offer competitive remuneration appropriate to your experience and qualifications.
Our team values work-life balance and we support flexible arrangements where possible.
We provide opportunities for professional development and training to help you advance your career in healthcare administration.
Our clinic culture emphasises teamwork, respect, and a genuine commitment to patient care.
Working with us means being part of a healthcare team dedicated to making a positive difference in patients' lives.
About us
TMJ Clinics Pty Ltd is a specialist healthcare provider committed to delivering high-quality clinical services in a professional and compassionate environment. We focus on providing exceptional patient care and outcomes through our experienced team of healthcare professionals. Our clinic is built on principles of professionalism, integrity, and a genuine commitment to supporting the wellbeing of our patients. We pride ourselves on creating a welcoming atmosphere where patients feel valued and supported throughout their treatment journey.
Ready to join our team?
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📌 Clinic Administration Assistant (New South Wales)
🏢 TMJ Clinics
📍 New South Wales