The Bookkeeper is responsible for maintaining accurate financial records for the service and the P&C;, ensuring compliance with relevant legislation, funding requirements, and internal policies. This role supports the Centre Director, Management Committee and the P&C; by providing timely and accurate financial information to support effective delivery for both the Out of School Care Service and the P&C.;
Key Duties and Responsibilities
Maintain accurate and up to date financial records using accounting software (preferred: XERO)
Process accounts payable and receivable, including supplier invoices and family fee payments
Reconcile bank statements and petty cash on a regular basis
Calculate wages and entitlements for all permanent and casual employees
Process payroll including wages, superannuation, leave entitlements, and PAYG withholding
Maintain accurate records of all wages and entitlements
Set up current staff in payroll system, including superannuation set up where necessary
Remit superannuation to appropriate funds prepares and lodge Business Activity Statements (BAS) in accordance with ATO requirements
Monitor cash flow and flag any financial concerns to the Centre Director
Manage the renewal of insurances, rent payment, and subscriptions
Process P&C; income and expenditure including fundraising, events, donations, and reimbursements
Manage scheduled family payments, payment plans, and debt escalation
Monitor and make any ad hoc fee adjustments and any fee changes
Reporting & Compliance
Prepare monthly, quarterly, and annual financial reports for management and the governing body
Assist with the preparation of annual budgets and financial forecasts
Maintain compliance with funding body requirements, including Child Care Subsidy (CCS) financial obligations




Ensure records are maintained in accordance with privacy legislation and service policies
Liaise with external accountants and auditors as required
Assisting with grant applications and acquittal process (compiling evidence, completing acquittal reports, timely submissions)
Administration Support
Maintain organised and accurate filing systems for financial documents (physical and digital)
Process adjustments and reallocations as per Centre Director's directions
Oversee accounts payable and accounts receivable
Transfer funds between the Service's bank accounts if required
Maintain visibility of ATO accounts and any payment arrangements
Post recurring journals (depreciation, long service leave accrued,)
Prepare reports for the Centre Director or Management Committee as required
Maintain the committee member folder and bring to all meetings
Calculate and supply information for Workers Compensation reports
Assist with the financial aspects of enrolment administration, including CCS gap fee calculations
Support the Centre Director with ad hoc financial and administrative tasks as required
Attend team meetings and contribute to the continuous improvement of financial processes
Adhoc activities as required
Essential Qualifications and Experiences
Certificate IV in Bookkeeping, Accounting, or Business Administration (or equivalent experience)
Proven experience in a bookkeeping or accounts role, preferably in community, childcare, or not-for-profit settings
Proficiency with accounting software (MYOB, Xero, QuickBooks, or similar)
Sound knowledge of GST, BAS preparation, and payroll processing
Desirable Qualifications and Experiences
Experience in the childcare or community services sector
Familiarity with Child Care Subsidy
Sound knowledge of rostering systems
Mandatory Requirements
Current working with children check (WWCC)
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📌 Bookkeeper (Part-Time) | Children Services (Sydney)
🏢 Splash Centre Association
📍 Sydney