Process supplier and subcontractor invoices through construction management and accounting systems.
Match invoices to purchase orders, subcontract agreements and supporting documentation.
Verify invoice accuracy and ensure duplicate payments are avoided.
Reconcile supplier statements and resolve discrepancies.
Process supplier credits and adjustments.
Assist in preparing weekly creditor payment runs.
Maintain accurate creditor records and supporting documentation.
Key Responsibilities
Accounts Payable
Process supplier and subcontractor invoices through construction management and accounting systems.
Match invoices to purchase orders, subcontract agreements and supporting documentation.
Verify invoice accuracy and ensure duplicate payments are avoided.
Reconcile supplier statements and resolve discrepancies.
Process supplier credits and adjustments.
Assist in preparing weekly creditor payment runs.
Maintain accurate creditor records and supporting documentation.
Accounts Receivable & Debt Collection
Assist with customer invoicing and progress claim administration.
Reconcile incoming customer payments.
Follow up outstanding accounts and assist with debt collection activities.
Maintain debtor records and aged receivable schedules.
Support retention receivable tracking and collection.
Payroll Administration
Process weekly payroll for office and site-based employees.
Process weekly superannuation obligations.
Maintain employee leave records and entitlements.
Assist with payroll reconciliations and compliance requirements.
Ensure employee records are accurate and current.
Bank & Cash Management
Perform daily bank reconciliations across business entities.
Process EFT payments and banking transactions.
Reconcile corporate credit cards and American Express accounts.
Assist with cash flow monitoring and reporting.
Maintain accurate records of all banking transactions.
Construction Compliance Administration
Collect and maintain subcontractor compliance documentation,



including:
Certificates of Currency
Signed Subcontractor Statements
ABN Verification
Relevant licensing documentation
Monitor subcontractor compliance requirements and expiry dates.
Assist with workers compensation and insurance administration.
Maintain Long Service Leave Employer Portal records and submit annual returns.
Update insurance information across client and contractor portals.
Project & Contract Support
Assist with administrative support for construction projects.
Maintain project documentation and records.
Support project managers and contract administrators with financial administration.
Assist in tracking project-related costs and documentation.
Ensure project files are maintained in accordance with company procedures.
General Administration
Coordinate financial and compliance documentation.
Liaise with suppliers, subcontractors, clients and service providers.
Assist with resolving accounting system and administration issues.
Support month-end and year-end accounting processes.
Perform other administrative duties as required to support the business.
Skills and Experience
Essential
Previous experience in accounts administration, bookkeeping or assistant accounting roles.
Experience processing payroll and superannuation.
Robust accounts payable and reconciliation experience.
Proficiency in MYOB or similar accounting software.
Intermediate Microsoft Excel skills.
Excellent organisational and time management skills.
Strong written and verbal communication abilities.
High level of accuracy and attention to detail.
Desirable
Experience within the construction, fit-out, building or trade industries.
Exposure to subcontractor management and compliance requirements.
Experience using construction management software (e.g. Styck, Procore, Buildxact, Jobpac or similar).
Understanding of construction progress claims, retentions and subcontractor administration.
Certificate IV, Diploma or tertiary qualification in Accounting, Bookkeeping or Finance.
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📌 Assistant Accountant / Construction Accounts & Administration Officer (Sydney)
🏢 ID Fitouts
📍 Sydney