Department of the Prime Minister and Cabinet NZ – Canberra ACT
Part time, Full time, Casual/Temporary, Contract
We value diversity and aim for our workforce to be reflective of the Australian community.
We encourage applications from people with diverse backgrounds and skills, including from other sectors and / or lines of work, those living with disability, First Nations peoples, members of the LGBTIQA+ community, and culturally and linguistically diverse people.
Working with PM&C; is an opportunity to belong to a forward-thinking and inclusive workplace and receive great benefits, with annual pay increases and generous leave provisions (for example 4 weeks annual leave plus public holidays and Christmas closedown, 18 days personal/carers leave, 18 weeks parental leave for primary carers, cultural, ceremonial and NAIDOC leave) and continued professional development.
PM&C; has an Indigenous staffing liaison officer (ILO) available to provide support to First Nations people seeking employment at PM&C.;
If you wish to contact them, please email ******.
For further details on our employment conditions and our commitment to fostering an inclusive culture, visit the what we offer and inclusion and diversity pages on the PM&C; website.
The key duties of the position include:
The PM&C; Executive Assistant Employment Register (the EA Register) provides all members of the community with the opportunity to register interest for upcoming Executive Assistant employment opportunities at PM&C.;
The EA Register is used by hiring managers across PM&C; to rapidly fill exciting Executive Assistants (EA) roles at the APS4 and APS5 classifications.
As an EA, you will play a pivotal role in providing high-level executive and administrative support to our Senior Executive Service (SES) leaders.
As part of our EA network, you will collaborate closely with the Secretary's office, senior EAs, and other support areas across the Department.
As an APS4 Executive Assistant, you will provide high level administrative support to one or more Assistant Secretaries (SES Band 1) who lead Branch's within PM&C.;
This support generally includes, but is not limited to:
First point of contact for internal and external enquiries to the Assistant Secretary and coordination point for the branch.
Diary management and travel arrangements, including credit card and financial reconciliations.
Coordinating and managing correspondence, briefings and approvals.
Coordinating meetings and events,



including agendas and papers, venue booking and logistics.
Operating and maintaining internal desktop applications for the work area and preparing associated reports.
Providing a range of coordination and support activities, which may include supporting one or more teams with diverse work to build your skill base, based on the needs of the Branch.
To work at the APS4 level, you may have developed relevant skills in positions such a receptionist, office manager or customer service representative.
You don't need to have been an Executive Assistant in the APS before, we can support you to undertaken relevant training if you have the right skills.
As an APS5 Executive Assistant, you will provide complex administrative support to a First Assistant Secretary (SES Band 2) who leads a Division and potentially one or more Assistant Secretaries (SES Band 1).
The duties of an APS5 EA generally include the duties for the APS4 in the above description, as well as:
Quality control of correspondence, including reports, financial management and less complex research.
Initiating advice and responding to requests for research, information or briefings.
Contributing to the development of work plans, including establishing priorities and monitoring progress.
Providing guidance and support on a range of strategic coordination and support activities, based on the needs of the division.
Coordination and oversight of executive support services across the Division including supporting and guiding other EAs within the Division.
To work at the APS5 level, you will have demonstrated experience as an EA (or similar) in either the public or private sector in positions such as personal assistant, accounts administrator, travel agent or legal secretary.
Eligibility
Under section 22(8) of the Public Service Act ****, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
At PM&C; to be eligible for a vacancy you must be an Australian Citizen on the date you are engaged/employed.




Successful candidates will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.
They will also be required to obtain and maintain a security clearance of an appropriate level for the role.
At PM&C; all employees must hold a Baseline level security clearance at a minimum, however some roles may require a higher level of clearance.
Notes
Current ongoing APS employees - Ongoing and non-ongoing transfer opportunities may be offered, under section 26 of the Public Service Act ****.
Non-APS employees and those that do not hold an ongoing role within the APS - Non-ongoing opportunities: the employee may be engaged for an initial term of up to 12 months.
The employee may be eligible for one contract extension, up to a maximum employment period of 18 months.
In any case, non-ongoing employees will be bound by a maximum of 2 consecutive contracts in the same, or similar role.
The majority of roles are predominately office-based in Canberra, but flexible working arrangements may be considered on an individual basis, based on the operational requirement of the role and individual preferences.
Getting to know the Department of the Prime Minister and Cabinet
The Department of the Prime Minister and Cabinet (PM&C;) advances Australia's national interests through high quality support to the Prime Minister and the operations of Cabinet.PM&C; supports the Prime Minister as leader of the Government and of Cabinet and as leader of the country.
This positions us both to provide visibility of Government priorities and influence outcomes across all Commonwealth portfolios, state jurisdictions, the Australian Public Service (APS) as an institution, and on the international stage.Our role is to provide fresh thinking and creative advice to government as stewards for the APS.
We contribute ideas on the many and varied issues facing Australia, taking into consideration the views and opinions of a range of stakeholders across the private, public, not-for-profit and community sectors.The PM&C; team provides pragmatic advice and finds solutions to problems so that Government policies can be effectively designed and implemented.
We give particular weight to issues that are important to the Prime Minister.Our focus, put in its simplest terms, is to find current ways to improve the lives of all Australians.
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📌 Pm&C Executive Assistant Employment Register (Canberra)
🏢 Department of the Prime Minister and Cabinet
📍 Canberra