Executive Assistant - Maternity Leave Cover
Care is our passion.
People are our business.
Excellence is our standard.
Growth is our ambition.
Who we are
Waratah Private Hospital is a leading private healthcare provider dedicated to offering high-quality services.
Our multidisciplinary team works collaboratively to provide compassionate, patient-centered care.
Waratah Private Hospital is a key facility within the Healthe Care Group.
We are a private healthcare provider of choice, driving innovation and clinical best practice to the services we provide.
At HealtheCare, we're all about supporting real people to deliver extraordinary care.
As part of the team, you can expect:
Adaptable working conditions to ensure a healthy work-life balance
Collaboration with like-minded professionals across a multi-disciplinary team
Fitness passport
Grow with us - commitment to career development, ongoing training and development
Paid parental leave
Novated lease opportunities
Love Your Work reward and recognition program
Your new role as an Executive Assistant
We are seeking an experienced Executive Assistant to cover amaternity leave periodfor a maximum term of12 months,commencingearly September ****,to provide high-level support to the CEO and Executive Team.
This role is responsible for executive administration, meeting coordination, communications, credentialing, HR administration, compliance support, and employee engagement activities.
Key Responsibilities
Provide confidential administrative support to the CEO and Executive Team.
Manage executive diaries, meeting schedules, and correspondence.
Coordinate credentialing and annual compliance requirements for Visiting Medical Officers (VMOs) and Allied Health Professionals.
Maintain staff and VMO databases, ensuring registrations, insurances, and compliance records are up to date.




Support HR administration, including preparation of employment documentation and employee records.
Liaise with HR and Payroll to ensure accurate processing of employee information.
Prepare agendas, take minutes, and maintain action registers for key committee and management meetings.
Chair and coordinate Workplace Health & Safety (WHS) Committee activities and compliance reporting.
Reconcile CEO credit card expenses and assist with administrative reporting.
Manage office supplies, staff uniforms, and purchasing requests.
Coordinate employee engagement programs, recognition initiatives, wellness programs, and staff events.
Maintain and update the hospital intranet/SharePoint site.
Support marketing activities, website content updates, and hospital events.
Coordinate fundraising activities and executive functions as required.
Essential Criteria
Highly organised with exceptional attention to detail.
Experience in executive administration, healthcare administration, or a similar role.
Strong communication, stakeholder management, and minute-taking skills.
Ability to handle sensitive and confidential information with discretion.
Proficient in Microsoft Office and administrative systems.
Able to manage multiple priorities and meet deadlines in a fast-paced environment.
Experience working with compliance, credentialing, HR administration, or healthcare settings is highly regarded.
Current Working with Children Check and Police Checks
Category A healthcare workers must complete occupational assessment, screening and vaccination against specified infectious diseases.
Evidence of compliance or valid medical exemption is required prior to commencement.
Only candidates with valid working rights will be considered - We are unable to offer VISA sponsorships at this time.
Applications close: Friday, 31 July ****
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📌 Executive Assistant - Maternity Leave Cover (New South Wales)
🏢 Recognized
📍 New South Wales